JO-202514 Administrative Assistant (Bi-lingual FrenchEnglish)

General Description

The Bi-lingual Administrative Assistant (French/English) will provide high-quality administrative and operational support to ensure smooth daily business activities. This role requires strong communication and organizational skills with the ability to manage correspondence scheduling documentation and coordination tasks in both French and English. The ideal candidate is detail-oriented proactive and capable of handling tasks across time zones in a fast-paced remote environment.

Job Responsibilities

1. Administrative Support

• Manage and organize emails correspondence and documentation in both English and French.
  

• Prepare reports presentations and meeting materials as needed.
  

• Maintain company files databases and records with accuracy and confidentiality.
  

• Perform general office duties such as scheduling data entry and information management.
  

2. Communication & Coordination

• Serve as a key point of contact for French and English-speaking clients partners and internal team members.
  

• Translate written communication and assist in verbal translation during meetings when required.
  

• Coordinate and schedule meetings appointments and conference calls across different time zones.
  

• Draft and proofread documents and communications in both languages.
  

3. Operational Support

• Assist with project tracking task updates and workflow coordination using tools like ClickUp Asana or Trello.
  

• Support HR or Finance teams with administrative documentation (contracts invoices or timesheets).
  

• Help with travel coordination expense reports and vendor communication when needed.
  

4. Process Management & Improvement

• Support continuous improvement of administrative systems and processes.
  

• Identify areas for efficiency and propose practical solutions to improve remote operations.
  

• Ensure alignment with company procedures compliance and reporting requirements.
  

• Proven experience in administrative or executive support roles (preferably in an international or remote setting).
  

• Fluent in both written and spoken French and English.
  

• Excellent organizational time management and multitasking skills.
  

• Strong communication and interpersonal abilities.
  

• High attention to detail and accuracy.
  

• Proficiency with office and collaboration tools such as Google Workspace Microsoft Office and Zoom.
  

• Familiarity with project management or CRM tools (e.g. ClickUp HubSpot or Trello).
  

Preferred:

• Experience supporting multicultural or cross-functional teams.
  

• Basic knowledge of accounting HR or operations processes.
  

• Prior experience in customer support or administrative coordination for international clients.