Associate Secretariat Officer

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.


Organizational Setting and Reporting Relationship
The position of Associate Secretariat Officer is assigned to the Information Access Unit (IAU) in the Office of the Secretary (SEC). You will be based at out Headquarters in Manila Philippines.

You will report to the Principal Editor IAU.


Your Role
As an Associate Secretariat Officer you will support the implementation of the Access to Information Policy (AIP) coordinate with Staff across departments and resident missions to ensure effective information disclosure assist departments in interpreting the AIP and support the operation and improvement of disclosure systems.


You will:

• Guide staff on applying disclosure procedures disclosure requirements and disclosure notes in accordance with the AIP and Operations Manual L3.

• Support disclosure compliance by responding to complex queries ending Staff reminders overseeing the preparation of disclosure monitoring reports and coordinating with department focal persons.

• Collaborate with the Office of the General Counsel; Strategy Policy and Partnerships Department (SPD); and the Sectors Departments on matters requiring legal advice and/or policy guidance.

• Contribute to the preparation of the Annual AIP report an oversee its publication.

• Guide staff on using disclosure systems (eServe the Management Approval System the ADB disclosure management system ADMS the disclosure monitoring dashboard information request tracking system).

• Coordinate with the Information Technology Department (ITD) to maintain and improve ADMS and the disclosure monitoring dashboard liaise with the ADMS administrator on system issues and provide guidance to the ADMS helpdesk on disclosure-related queries.

• Coordinate with ITD SPD and the Sectors Department and regional departments to revise or update disclosure-related systems operations manual and staff instructions as needed.

• Update the disclosure pages on as needed.

• Provide technical support on policy implementation issues and appeals brought to the Public Disclosure Advisory Committee.

• Support knowledge management activities and other projects and initiatives as required.
  
  

You will need:

• Bachelors degree in business administration communication or related fields.

• At least 5 years of relevant professional experience.

• Familiarity with ADBs Access to Information Policy or disclosure or transparency policies preferably in development in an international setting.

• Experience in project processing applying organizational or institutional policies and monitoring compliance.

• Strong research and date analysis skills.

• Excellent oral and written communication skills in English.

• Proficiency in standard ADB software programs with experience developing web-based material.

• A high degree of integrity in handling confidential matters.

• Demonstrated client orientation and experience working in diverse multicultural environments.

• Proven ability to work collaboratively and constructively within teams and across departments.

• Please refer to the link for ADB Competency Framework for technical Local Staff grade 4.

Benefits
ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADBs standards and comparator markets taking into account your qualifications and experience.

• Paid leave (including parental)

• Medical and health benefits

• Life and other insurance plans

• Staff development

• Retirement plan

• Housing and education allowance (if applicable)
  
  
  

Additional Information

Staff on probation are not eligible to apply. Applicants for promotion and lateral transfer must have served at their position and personal grade for at least one year immediately preceding the date of the vacancy closing date (A.O. 2.03).

This is a fixed-term appointment for an initial fixed period of 3 years. At the end of the initial period this appointment may at the option of ADB be extended once for up to 2 years converted to a regular appointment or ended on its expiration date. This decision will be made in the overall interest of ADB that: (a) it will require Staffs particular blend of skills and experience in the foreseeable future; and (b) Staffs performance is satisfactory and they are suitable for further employment.

Staff who are currently under regular appointments will retain their regular appointment status.