Administrative Coordinator (0096) (Hybrid)

Work for Our Water Resources.

Help protect one of Floridas most vital resources water with a career at theSouthwest Florida Water Management District (District).

The District is a government agency whose mission is to protect water resources minimize flood risks and ensure the publics water needs are met. We serve a population of nearly 6million people in west-central Florida as directed by state law.

Join our Communications & Board ServicesBureau

Support the Districts Communications & Board Services Bureau managing multiple tasks and priorities in fast-paced team-oriented environment. As part of the Board and Executive Services Section this position will provide administrative support to Executive Communications Government and Community Affairs the Ombudsman the Inspector General and the Governing Board. Coordinates public meetings including preparing agendas and taking minutes. Notices meetings in the Florida Administrative Register (FAR) and local newspapers as well as tracks noticing invoices and noticing budgets. Coordinates editing and retention of governing documents. Assists with the development and tracking of budgets. Assists with creating the monthly Governing Board meeting packet including routing and editing items. Serves as main backup support to the receptionist.

The District supports employees who prefer flexible schedule or a remote work schedule so that they can enjoy their time outside of the District through work-life balance. This role is considered hybrid which means the employee will be required to come on-site and may work a portion of their time remotely (must live in Florida). Come build a career that is challenging fulfilling and helps support the Districts mission to protect Floridas water resources.

District employees are offered an excellent total rewards package that includes:

Starting Compensation:
Administrative Coordinator 3 $17.19 - $23.22
Administrative Coordinator 4 $18.31 - $24.86

The starting salary range for the Administrative Coordinator positionreflects the minimum to 63.8% of the compensation. The starting salary will be based on the education and experience of the successful candidate. The District conducts annual performance evaluations that may award applicable pay increases based on positive employee performance.

Essential Functions

• Works closely with project managers to format and assemble the Consolidated Annual Report. Conducts editing proofing printing and mailing of draft and final document.
• Provides administrative support for Executive Communications Government and Community Affairs the Inspector General and the Ombudsman. This includes mail and phone call processing and routing data entry reviewing and editing documents scheduling meetings attending meetings to take minutes and serving as primary backup for the receptionist.
• Provides administrative support for public meetings. Serves as the primary support for Springs meetings and backup support for Advisory Committee meetings. Attends planning meetings and provides feedback on clerical data; prepares documents for meetings; coordinates attendance and records minutes. Helps facilitate meetings as needed.
• Conducts noticing of District public meetings; prepares noticing documents for FAR and newspapers tracks noticing invoices and the noticing budget.
• Supports the Districts Knowledge Management initiative by creating editing and storing governing documents for Executive Communications Government and Community Affairs Staff Inspector General and the Ombudsman.

Working Conditions

Employee works in a standard office environment. Occasional travel usually during the workday is required. Performs continuous repetitive tasks (to include keyboarding) with one or both hands. Occasionally lifts and carries objects up to 10 pounds. Occasionally requires bending and reaching above shoulder level. May spend time out in the field in remote areas. Possible travel to other offices. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Employee may be subject to call-in outside of regularly scheduled work hours or required to be on call including on nights weekends or holidays to respond to emergency management activities or other incidents requiring rapid response in support of District operations.

Required Credentials for Administrative Coordinator

Administrative Coordinator 3

• High School Diploma or Equivalent (or higher)
• Four (4) years related work experience
• Valid drivers license

Administrative Coordinator 4

• High School Diploma or Equivalent and Seven (7) years related work experience OR Associates degree (or higher) and Five (5) years related work experience
• Valid drivers license

Application Process

The District will determine eligibility for employment solely from the information provided on a District employment application. All applicants are required to complete in full the District employment application. Incomplete applications will not be considered. A resume will not be considered as a substitute for the required District application for the purpose of qualification. Applicants who are within 30 days of graduation if selected are not allowed to start until all minimum qualifications are met.

Additional Details

The primary work location for this position is out of the Brooksville FL office however up to 2 days of remote work is available after training. This position is eligible for overtime time for hours worked over 40 hours in a week.

Travel Required

travel using District vehicle within Districts coverage area.

Accepting applications until October 22 2025 at 4:00 PM

About Us

The District is responsible for managing the water resources for west central Florida which includesapproximately 10000 square miles of territory spanning 16 counties and serving more than 6 million residents. Established in 1961 as a flood-protection agency our objective is to meet the needs of current and future water users protect and preserve our water resources manage the water supply protect water quality and preserve water-related functions.

Start and grow your career with the District! The District prides itself on providing a positive work environment that engages and supports our employees through flexible and remote work schedules. We provide and support learning and development for staff at all levels including conferences association memberships and formal education. Let us know if you have previous public sector experience that may allow for additional perks! Click on the link to apply.

#WorkForOurWater

Equal Employment Opportunity/Veterans Preference/Drug-Free Workplace/Tobacco Free Campuses.

All applicants shall receive equal consideration and treatment in employment without regard to race color religion ancestry national origin age sex marital status familial status or medical condition. All recruitment hiring placements transfers and promotions will be on the basis of individual skills knowledge and abilities and the feasibility of any necessary job accommodation(s).

The Southwest Florida Water Management District (District) does not discriminate on the basis of disability in regard to job application procedures hiring and other terms and conditions of employment. It is further the policy of the District to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. If you require reasonable accommodation in completing an application interviewing completing any pre-employment testing or otherwise participating in the employee selection process please direct your inquiries to the Human Resources Office Chief at 2379 Broad St. Brooksville FL 34604-6899; telephone or 1- (FL only); or email .âIf you are hearing or speech impaired please contact the agency using the Florida Relay Service 1- (TDD) or 1- (Voice). In the event of a complaint please follow the grievance procedure located at District participates in E-Verify employment eligibility verification. We will provide the Social Security Administration (SSA) and if necessary the Department of Homeland Security (DHS) with information from each new employees Form I-9 to confirm work authorization.

The District does not sponsor applicants for work visas.

Required Experience:

IC