EXECUTIVE ADMINISTRATIVE MANAGER – Full-Time Eastern Long Island

EXECUTIVE ADMINISTRATIVE MANAGER Full-Time Eastern Long Island

Company Overview Join the Marders Team

For nearly 50 years Marders has been a trusted name and industry leader in the Hamptons shaping exceptional outdoor environments through innovative environmental design installation maintenance and horticultural care. Our team of skilled professionals brings creativity expertise and passion to every projectdelivering work that is both modern and timeless.

At Marders our people are our most important asset. We are collaborative customer-obsessed forward thinkers who take pride in craftsmanship problem-solving and elevating the standards of our industry. Organic practices have been a core principle since our inception grounding us in sustainability while we continue to push boundaries and set new trends.

We also believe in taking care of our team just as well as we take care of our clients. Marders offers a competitive benefits packageincluding an exceptional medical plan 401(k) with company matching and discretionary contributions and discretionary performance-based bonuses that reward dedication and excellence.

Joining Marders means becoming part of a visionary company with deep roots strong values and an exciting future. If youre passionate motivated and looking to grow within a company that leads the way in the Hamptons Marders is where your career can truly flourish.

Position Overview

The Executive Administrative Manager serves as a strategic partner and high-level administrator overseeing daily business operations supporting executive decision-making and ensuring organizational efficiency and effectiveness. This individual will manage the Owners priorities streamline cross-functional communications and drive accountability across departments. The ideal candidate is a seasoned professional with a strong background in luxury retail operations financial administration and executive-level support.

This role requires exceptional organizational communication and problem-solving skills along with advanced proficiency in Microsoft Excel QuickBooks and CRM/ERP platforms. The Executive Administrative Manager will also act as a liaison between the Owner and department heads ensure preparation and follow-through on key initiatives and participate in strategic planning financial tracking and project management.

Key Responsibilities:

Executive & Administrative Support

• Serve as the primary administrative support to the Owner ensuring seamless calendar coordination email/call management and task prioritization.
• Prepare briefing materials executive summaries and reports for meetings and events.
• Manage and attend all meetings on behalf of the Owner; coordinate agendas take detailed notes and ensure timely follow-ups.
• Organize travel arrangements trade show attendance and industry event participation.
• Oversee company sales leads and track performance to meet organizational goals.
• Other duties as required.

Financial Oversight & Reporting

• Coordinate personal and business financial matters in collaboration with the accounting team.
• Track budgets expenses and sales reports; generate forecasts and financial insights using advanced Excel functions.
• Maintain and reconcile financial data in QuickBooks and other accounting platforms.

Operational & Process Management

• Oversee the development and continuous improvement of operational processes and workflows.
• Monitor progress of long-term projects and company initiatives; ensure accountability and deadlines are met.
• Collaborate with department heads to align operations with company goals and resolve escalated issues.

Communication & Liaison

• Act as the Owners representative in internal and external communications.
• Maintain open and effective communication across all departments; ensure all staff and managers are aligned on priorities.
• Draft and manage correspondence including sensitive or confidential materials.

Qualifications & Experience

• Bachelors degree in Business Administration Management or a related field; or an equivalent combination of education training and experience.
• 10 years of experience in a senior-level administrative operations or chief of staff role in luxury or high-end retail.
• Deep understanding of retail operations: sales tracking inventory customer service and financial performance.
• Expert-level proficiency in Microsoft Office Suite especially Excel; experience with QuickBooks CRM/ERP systems is required.
• Excellent verbal and written communication skills.
• Exceptional attention to detail.
• Demonstrated ability to navigate ambiguity and drive clarity in evolving or uncertain situations.
• Demonstrated ability to manage sensitive and confidential information with a high degree of discretion and integrity.
• Demonstrated ability to exercise sound discretion and independent judgment in complex and sensitive situations.
• Highly organized with excellent time management communication and interpersonal skills.
• Proven experience managing multiple projects deadlines and stakeholders in a fast-paced dynamic environment.
• Willingness to work extended hours and travel as needed.

Ideal Candidate Traits

• Strategic thinker with a hands-on solutions-oriented approach.
• High emotional intelligence and ability to interact with executives staff and clients with professionalism.
• Thrives under pressure and adapts quickly to changing priorities.
• Strong follow-through and a commitment to excellence.

Benefits:

Compensation at the time of offer is unique to each candidate and based on a variety of factors such as skill set experience and qualifications. Salary range: $140000 - $200000

Comprehensive benefits package including health insurance dental vision life AD&D 401(k) savings plan with company match holiday and paid time off.

Opportunities for professional development and career advancement.

Relocation and housing assistance are available for the right candidate.

No remote or hybrid.

How to Apply:

Were always looking for dedicated talented individuals who share our commitment to excellence and innovation. If youre ready to build a meaningful career with a company that invests in its people wed love to hear from you. Please submit your resume and a brief introduction to our hiring team at Candidates must be able to work from our office in Bridgehampton NY. No Remote Available M/F/D/V EOE

Together lets shape the future of outdoor environments in the Hamptons.

If you require alternative methods of application or screening you must approach the employer directly to request this.