Executive Assistant

Manila - Philippines

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position is assigned within Office of the General Counsel (OGC). OGC is responsible in protecting the legal interests of ADB and advises on methods to limit ADBs risk exposure appropriately. It prepares or reviews documents which create define modify or limit the legal rights or obligations of ADB including loan contracts agreements and registration statements in relation thereto and other contractual documents. You will be based at our Headquarters in Manila Philippines.

You will report to the General Counsel.

Your Role:

As an Executive Assistant you will provide high-level administrative and confidential support to the General Counsel coordinating activities across departments and with the Office of the President and Board of Directors. You will also support Front Office operations including records management internal communication and coordination as well as other tasks as assigned in the work plan.

You Will:

a. Mail and Written Communication

Prepare review and process correspondence in line with ADB standards.
Draft responses to routine and complex inquiries.
Record distribute and track incoming/outgoing mail and confidential documents to ensure timely action.

b. Oral Communication and Client Interaction

Manage reception services including screening calls handling inquiries and coordinating with visitors.
Assess and prioritize requests ensuring prompt referral to the appropriate staff.

c. Calendar and Travel Management

Organize schedules meetings and events.
Prepares travel arrangements and mission authorization requests.

d. Coordination and Supervision

Communicate supervisors instructions and monitors follow-up actions.
Coordinate with internal staff executing agencies and donors.
Provide guidance to junior staff on procedures guidelines and formats.

e. Office Administration

Maintain and update electronic (SharePoint) and physical filing systems.

f. Reporting and Data Analysis

Compile and prepare reports and briefing notes.
Track progress of work programs and deliverables.

You will need:

Bachelors degree preferably in business administration commerce management accounting or other relevant discipline
At least 5 years work experience.
Excellent written and verbal communication skills in English.
Able to work independently and collaborate with individuals from different cultural/national backgrounds
Proficient in MS Office 365 (Outlook Word Excel and PowerPoint SharePoint) and familiarity in the functional set-up of standard corporate videoconferencing tools (MS Teams Zoom etc.).
Please refer to the link for ADB Competency Framework for Technical Local Staff Grade 3.

Benefits

ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADBs standards and comparator markets taking into account your qualifications and experience.

Retirement plan
Medical and health benefits
Paid leave (including parental)
Life and other insurance plans
Staff development

Additional Information

This appointment is open to internal and external applicants.

This is a fixed term appointment with option to renew initially for a period of up to 3 years or up to the Normal Retirement Date (NRD) whichever comes earlier for the purpose(s) and conditions determined by ADB in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB based on factors including but not limited to the requirement of Staffs particular blend of skills and experience for the medium-term work program of the organizational unit sufficient funding to cover the renewed period and Staffs performance and suitability for employment. There is no limit to the number of renewals up to NRD. However this appointment is not convertible to a regular appointment.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila Philippines and is composed of 69 members 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous inclusive resilient and sustainable Asia and the Pacific while sustaining its efforts to eradicate extreme poverty. ADB combines finance knowledge and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 69 members

To view ADB Organizational Chart please click here.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial ethnic religious and cultural background gender sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

Required Experience:

Join Our Mission to Foster Prosperity in AsiaAre you ready to make a difference in the future of Asia and be a catalyst for positive change We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB our mission is simple yet powe...