Podcast & Media Growth Virtual Assistant

This is a remote position.

Virtual Rockstar is hiring a full-time Podcast & Media Growth Virtual Assistant on behalf of our client a full-service Integrated Oncology and Wellness Center. This mission-driven center serves patients locally and worldwide providing root-cause personalized care through highly experienced integrative and naturopathic doctors and specialized healthcare providers.

This role is not a basic podcast VA position. You will own the end-to-end podcast and media ecosystem across three podcasts turning the clinics content into a true growth engine that drives authority visibility leads and monetization. Youll manage guest outreach production publishing distribution YouTube optimization short-form content promotional assets and performance trackingwhile improving systems and creating consistency across the entire media operation.

About Our Client

Our client is a destination-style clinic for patients with complex and often life-threatening conditionsespecially cancerwho are seeking integrative root-cause solutions after exhausting conventional care options. Their culture is:

• Mission-driven and patient-centered
  

• Excellence-oriented with high standards and strong accountability
  

• Calm under complexity
  

• Respectful collaborative and team-based
  

• Growth-oriented and continuously improving
  

Their values include Patient Advocacy First Integrity & Precision Compassion with Boundaries Innovation & Leadership and Ownership Mentalitymeaning this role requires someone who thinks beyond tasks and actively drives outcomes.

Responsibilities

Guest Outreach & Interview Scheduling

• Identify research and reach out to high-value podcast guests aligned with the clinics mission and audience.
  

• Manage guest communication end-to-end: outreach follow-ups booking and confirmation.
  

• Coordinate pre-interview logistics including consent forms scheduling and talking points.
  

• Ensure smooth handoffs before and after interviews and maintain a guest pipeline system.
  

Podcast Production (Audio & Video)

• Edit long-form podcast episodes (audio and video) to professional standards.
  

• Ensure consistent quality sound/video optimization intros/outros and brand alignment.
  

• Maintain file organization storage and publishing timelines to avoid production bottlenecks.
  

• Upload and distribute episodes across podcast platforms and YouTube.
  

Short-Form Content Creation & Repurposing

• Create short-form clips for Reels Shorts TikTok and other platforms from every episode.
  

• Identify high-impact moments that drive engagement and curiositynot just interesting clips but content that converts.
  

• Write optimized hooks and captions format clips correctly per platform and maintain a consistent posting cadence.
  

Guest Promotional Assets & Cross-Promotion

• Provide guests with ready-to-use promotional assets to increase reach including clips graphics captions and links.
  

• Encourage guest promotion and track whether assets were shared following up when needed.
  

Podcast Marketing Growth & Distribution

• Implement strategies to grow downloads subscribers and watch time.
  

• Optimize titles descriptions tags and thumbnails for discoverability.
  

• Maintain cross-platform promotional workflows so each episode is pushed consistently across all channels.
  

• Track performance metrics and recommend improvements based on whats working.
  

YouTube Channel Management & Optimization

• Build and manage a strong podcast presence on YouTube as the primary long-form discovery engine.
  

• Improve watch time retention thumbnails and posting consistency.
  

• Optimize content to improve rankings in search and suggested videos.
  

Social Media Management & Engagement

• Publish podcast-related content consistently across social platforms.
  

• Promote the podcasts the clinic books services and programs through media content.
  

• Drive engagement through calls-to-action comments and community interaction while maintaining a professional aligned voice.
  

Lead Generation & Monetization Integration

• Ensure episodes and clips include strong CTAs that drive traffic to: free resources discovery calls clinic services affiliate products and programs.
  

• Coordinate links landing pages offers and funnel integration with internal systems.
  

• Help connect content performance to outcomesleads conversions and revenue.
  

Guest Appearances & Authority Building

• Pitch the founder/doctor as a guest on other podcasts and media outlets to expand reach and authority.
  

• Manage outreach scheduling logistics and follow-up for external guest appearances.
  

• Track outreach activity and booking success and refine approach based on results.
  

Systems Consistency & Performance Tracking

• Build and maintain systems for episode tracking content calendars publishing schedules and asset organization.
  

• Ensure brand consistency across platforms and content types.
  

• Track key metrics (downloads views engagement leads) identify what converts and recommend refinements to increase ROI.
  

Tools & Communication

• Preferred communication: Email (and text if urgent)
  

• Internal communication: Slack
  

• Current tools: Cerbo (EHR) Weave (phone) Klaviyo (email) (plus podcast production and publishing platforms)
  

Requirements

Top 3 Non-Negotiables

• Excellent English and communication skills (near-native fluency minimal accent strong writing and professional guest communication).
  

• Proven podcast video and social media execution skillsyou must have real experience editing audio/video creating short-form clips managing YouTube and promoting podcasts for growth.
  

• Ownership mentality and strategic thinkingyou take full ownership of the podcast ecosystem and think in outcomes: growth leads conversions and monetization.
  

Additional Qualifications

• Strong experience with podcast distribution platforms YouTube publishing/optimization and short-form content strategy.
  

• Excellent organization and ability to manage multiple shows calendars deadlines and deliverables simultaneously.
  

• Ability to build systems and improve workflows to ensure consistency and scalability.
  

• Comfort with performance metrics tracking and making data-driven recommendations.
  

• Experience supporting outreach and guest booking strategies (both booking guests and pitching the founder as a guest).
  

What Success Looks Like

• The three podcasts consistently publish on schedule with high production quality and strong brand alignment.
  

• YouTube and short-form clips become reliable discovery channels increasing watch time engagement and subscribers.
  

• Guest outreach and guest promotion become systematic and measurable.
  

• Content drives tangible outcomes: leads discovery calls book sales and growth of clinic services.
  

Benefits

• Competitive salary commensurate with experience.
  

• Opportunities for professional development and growth.
  

• Work in a dynamic and supportive team environment.
  

• Make a meaningful impact by helping to build and strengthen families across the globe.