Administrative Assistant IV DOC

Administrative Assistant IV - District Operations Center

This is an 12 month positionunder the Classified Bargaining Unit.The start date for the position is as soon as possible.

DEFINITION

Under the supervision of the Director of Operations or designee performs a wide variety of office management and clerical tasks including facilitating communications between supervisor community members parents and staff; manages files and other systems; collects and analyzes information; prepares oral and written reports; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

Employees at this level serve as an informational liaison between the Facilities Manager district personnel and the general public. Employees at this level are typically the classified employee with the highest level of responsibility for the operation of the Operations Department. Employees at this level must exercise a high degree of independent judgment and professionalism.

EXAMPLES OF DUTIES

Maintains records service contracts and related files acts as receptionist for the department maintains associated records creates purchase orders and requisitions makes recommendations to department supervisor regarding procedures and practices for department and office operations receives interprets and prepares appropriate records of oral communications processes work orders responds to emergency calls for service and performs routine office and clerical tasks.

DESIRABLE QUALIFICATIONS

Knowledge of:

• Business English spelling punctuation and mathematics;
• Current office practices procedures keyboarding and equipment;
• Use and navigate computer technology with high degree of proficiency;
• Perform word processing and other related software programs;
• Rules regulations procedures and functions of the district;
• Office management principles and ability to apply this knowledge to work problems.
• IVisions School Dude and Frontline software preferred

Ability to:

• Read write and follow oral and written instructions with little supervision;
• Work independently on difficult clerical tasks;
• Perform word processing with speed and accuracy;
• Effectively and politely communicate with students the public and other employees;
• Establish and maintain harmonious relationships with students fellow employees and the general public;
• Maintain confidentiality in all phases of work i.e. records meetings etc.

• Must routinely lift up to 50 pounds unassisted and over 50 pounds with assistance;
• Complete all district required trainings.

Experience:

• Three years of general clerical experience.

Education:

• High school diploma or equivalent as required by Oregon Administrative Rules Oregon Department of Education.

Benefits:
The West Linn-Wilsonville School District offers a competitivebenefitspackage including District-paid6% PERS retirement contribution Medical Dental and Vision insurance an Employee Assistance Program andProfessional Development & Tuition Reimbursement(prorated based on FTE).For a full list ofbenefitsoffered to our employees please click note Classified employees must work a minimum of .5 FTE to be eligible for staff are not eligible for Professional Development & Tuition Reimbursement.

Community and District Information:

The West Linn-Wilsonville School District is nestled within two thriving cities West Linn and Wilsonville within the rural area of Clackamas County. Both communities have a strong legacy of support for their schools music and arts endeavors and the overall well-being of their patrons. The school district and surrounding communities have experienced steady constant growth over the past three decades. The estimated student population of the District as ofDecember 2024 is 8900.

Itis the policy of the West Linn-Wilsonville Board of Education and School District (WLWV) that no discrimination or harassment on the grounds of race color national origin religion sex sexual orientation age marital status veterans status genetic information or disability shall occur if the employee with or without reasonable accommodation is able to perform the essential functions of the position. These protections apply to students employees and other members of the public. West Linn-Wilsonville School District is committed to equal access and equal opportunity in all activities/services educational programs and employment. Persons having questions regarding equal opportunity and nondiscrimination should contact the Director of Human Resourcesat the West Linn-Wilsonville School District .