Administrative Program Specialist A-EC

Candidates with the following skills and competencies are encouraged to apply:

• Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
• Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
• Using Data:The ability to use relevant and valid data to inform a recommendation for action.
• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Acting Decisively: The ability to make decisions quickly and effectively.
• Acting with Ethics and Integrity: The ability to be consistent honest and trustworthy steward of State resources.
• Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.
• Managing System: The ability to predict and manage the effects of actions on interrelated or interacting components of a team department or organizations.
• Managing Time: The ability to control your time to increase effectiveness efficiency or productivity.
• Working with Financial Information: The ability to use financial data to guide drive and convey the financial standing and/or outlook of an organization.

The official job specifications for this role as defined by the State Civil Service can be found here.

Job Duties:

As an Administrative Program Specialist A you will perform responsible duties related to:

• Payroll management
• Coordination of program information by maintaining databases and generating reports
• Maintaining information integrity
• Handling a large volume of communication including Licensing phone calls and emails
• Presenting in workshops and meetings
• Ensuring program compliance to Federal and State Regulations
• Receives stores and distributes supplies; maintains inventory of such
• Serves as clerical assistant to managers and directors which may include keeping appointment schedule preparing travel issuing directives to others on their behalf and relieving the manager of administrative matters
• Update website information for LDOE Early Childhood Operations.
• Support the Executive Director by managing calendars preparing reports and handling administrative tasks.
• Develop and share professional communications such as newsletters and division updates.
• Coordinate logistics for meetings trainings and events including materials locations and communication.
• Serve as a liaison with internal teams external vendors and school systems to ensure effective program implementation.
• Draft proofread and distribute official communications emails and memos

Appointment Type:Probational Promotional or Job Appointment.The person hired for this position is expected to regularly report to the Baton Rouge office.Current permanent classified state employees may be required to accept a probationary appointment if selected.

Work Schedule:Work hours are Monday - Friday. Work hours will be determined.

Compensation:The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment hiring and retention of individuals with disabilities.

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e. relevant detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

For further information about this vacancy contact:

Louisiana Department of Education Human Resources

PO Box 94064

Baton Rouge LA 70804