Administrative Assistant & Office Manager

Alges - Portugal

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

The job posting is outdated and position may be filled

Department:

Administrative Support

Job Summary

Administrative and Office Management
- General administrative tasks coordination
- Office processes optimization
- Internal and external communications management
Financial and Billing Administration
- Invoice management and approval
- Accounting accruals control
- Billing inquiry resolution
- Expense monitoring and analysis
Procurement and Supplier Management
- Purchase Orders creation and tracking
- Comprehensive supplier administration
- Purchasing process supervision
- Order and acquisition coordination
Document Management
- Procedures circulation and review control
- Proposal development and monitoring
- Document archive maintenance
Organizational Support
- Meeting coordination and follow-up
- Team project support
EHS Administrative Support
- Occupational medical examinations requisition
- Health & Safety documentation administration
- PPE requisition management
- Business Activities Coordination (Coordenação de Atividades Empresariais) management and monitoring

Qualifications :

Bachelor Degree (Licenciatura) in Finance Business Administration or related field

Invoice management receipt verification and account reconciliation
Proficiency in Google tools (Docs Sheets Slides)
SAP proficiency
Portuguese proficiency (essential)
English proficiency (essential)
Spanish proficiency (very valuable)

KEY BEHAVIORAL SKILLS
Excellent written and verbal communication skills
Multitasking
Teamwork ability
Problem-solving skills
Attention to detail
Time management and organizational skills

Información adicional :

Como empresa inclusiva Veolia está comprometida con la diversidad y valora todas las solicitudes sin discriminación.

Remote Work :

Employment Type :

Full-time

Administrative and Office ManagementGeneral administrative tasks coordinationOffice processes optimizationInternal and external communications managementFinancial and Billing AdministrationInvoice management and approvalAccounting accruals controlBilling inquiry resolutionExpense monitoring and ana...

Key Skills

Generator
Accomodation
Football
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About Company

Veolia Environnement SA

Veolia aims to be the benchmark company for ecological transformation. Our mission to Resource the world demonstrates the unwavering commitment of our 220,000 employees to creating a positive impact for our planet. By joining Veolia Water Technologies, not only will you become a Re ... View more

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