Executive Assistant
Executive Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
* Candidates must be permanent in the Secretary title.
The NYC Department of Probation (DOP) is a world leader in working creatively and effectively engaging with people under court-mandated community supervision. Through innovative partnerships with people and organizations throughout New York City DOP provides opportunities for those on probation to access services and opportunities that positively impact their life trajectory. Following the best current data on what works staff at DOP engage in meaningful relationships with those on probation to enhance community safety and decrease recidivism.
The New York City Department of Probation is seeking to hire one (1) Executive Assistant who will:
- Manage the ACCOs calendar scheduling contract deadlines bid conferences vendor meetings inter-agency briefings and procurement-related events; anticipate needs to ensure an efficient organized workflow.
- Serve as liaison with vendors City oversight agencies (MOCS OCP) community-based organizations and internal probation staff to address procurement compliance and operational matters.
- Coordinate and track timelines for RFPs small purchases renewals and contract registrations; flag urgent items to the ACCO.
- Provide administrative and operational support for the ACCO including meeting preparation document control and office management.
- Ensure the ACCO has all relevant contract files briefing notes vendor performance data and compliance reports in advance of meetings and presentations.
- Coordinate with IT facilities and other units to arrange logistics for large-scale procurement meetings vendor presentations and training sessions (including catering and guest speaker arrangements).
- Compile edit and proof procurement briefing materials talking points presentations and official correspondence to ensure clarity accuracy and compliance with City standards.
- Respond to and track a high volume of internal and external inquiries on procurement processes contract status and vendor compliance; determine appropriate follow-up actions and escalate sensitive matters.
- Assist in monitoring and managing the ACCOs priorities ensuring deadlines are met for critical contract submissions and regulatory reporting.
- Maintain confidential records related to vendor performance contract disputes and internal compliance reviews.
- Perform complex administrative tasks with minimal supervision while managing multiple procurement-related priorities under tight deadlines.
- Document track and help resolve vendor complaints or procurement-related issues brought to the ACCOs attention.
*Maximum salary not guaranteed.
SECRETARY - 10252
Qualifications :
A four-year high school diploma or its educational equivalent approved by a States Department of Education or a recognized accrediting organization
Skills Requirement: You will be required to meet the typing skills requirement by demonstrating the ability to type accurately on a personal computer at a minimum speed of 35 words per minute after errors are deducted. You must meet this requirement in order to be appointed.
Additional Information :
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
