Accounting Specialist III
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Job Location:
Oklahoma City, OK - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Summary
The Accounting Specialist III will play a pivotal role in managing day-to-day office operations while maintaining rigorous financial oversight of credit card charges by field teams and coordinating with department managers to achieve adherence to policy and other Accounting Administrative role requires 510 years of accounting experience and a deep understanding of expense management. The ideal candidate will be proactive detail-oriented and capable of supporting a distributed team of field team who regularly submit invoices and expense claims via company-issued credit cards.
Supervisory Responsibilities: No
Job Classification: Permanent Full-Time FLSA Exempt
Duty Station: Chloeta Headquarters Oklahoma City OK
Travel: Up to 10%
Duties/Responsibilities:
Manage accounts payable/receivable reconciliations and month-end close processes.
Oversee credit card usage and ensure timely submission and approval of expense claims.
Review and process agent-submitted invoices and expense reports in the ERP system.
Monitor compliance with company financial policies and procedures.
Assist in budgeting forecasting and financial reporting.
Serve as the primary administrator for the companys ERP expense module.
Train field team on proper expense submission protocols and troubleshoot issues.
Collaborate with IT and finance teams to optimize ERP workflows and reporting.
Coordinate office operations supplies and vendor relationships.
Support HR functions such as onboarding and credit card policy.
Maintain organized records and documentation for audits and internal reviews.
Act as a liaison between Departments (Verticals) and the Accounting Department.
Provide guidance on allowable expenses documentation standards and reimbursement timelines.
Ensure timely resolution of discrepancies or disputes related to expense claims.
This job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee. Duties responsibilities and activities may change or new ones may be assigned at any time with or without notice.
Required Skills/Abilities
Familiarity with remote or distributed team environments.
Experience with financial audits and compliance.
Advanced Excel skills and comfort with financial data analysis.
Excellent organizational communication and problem-solving skills.
Ability to work independently and manage multiple priorities.
Education and Experience
Required: Bachelors degree in Accounting Finance or proven on the job experience.
Required: 510 years of accounting experience preferably in a consulting or professional services environment.
Required: Strong proficiency with ERP systems (e.g. Costpoint NetSuite SAP Oracle or similar).
Required: Experience managing corporate credit card programs and expense reporting.
Physical Requirements
Prolonged periods of sitting at a desk and working on a computer
This role routinely uses standard office equipment such as computers phones etc.
Benefits
Eligible employees receive the following benefits:
Health Dental and Vision Insurance
Health Savings Account (HSA)
MDLIVE
Benefit Hub
Paid Annual Leave/PTO
Paid Sick Leave
Paid Holidays
401(k)
Basic Life
Voluntary Life Insurance
Accident Insurance
Short Term Disability
Long Term Disability
Employee Assistance Program (EAP)
Pre-employment Requirements
Due to the nature of Chloetas services this position is contingent upon completing with a satisfactory outcome some or all of the following pre-employment background screenings: government security clearance federal and state criminal background checks drug test (urinalysis) Motor Vehicle Record (MVR) review educational history employment history and/or credit check. In accordance with the Fair Credit Reporting Act (FCRA) pre-employment background screenings will require the employees written authorization and will occur after acceptance of an offer of employment and prior to commencing work. Additionally employees are required to complete the federal I-9/E-Verify process.
Drug and Alcohol Testing Policy
Employees may be subject to undergoing additional drug screens and/or alcohol testing at any time during the period of employment including without prior notice.
EEO Statement
Chloeta provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
About Chloeta
Chloeta is a Native American owned enterprise providing a diverse range of engineering scientific and technical solutions to support military energy homeland security emergency preparedness and critical infrastructure requirements.
Required Experience:
IC
Key Skills
- Account Payable
- Invoicing
- Journal Entry
- Data Entry
- Accounting & Finance
- Tax Returns
- QuickBooks
- General Ledger Accounting
- Microsoft Excel
- Reporting
- Payroll
- Financial statement
- Account Receivable
- ACCA
- CPA
About Company
Chloeta is a Native-American owned company that provides highly specialized services to government and non-governmental agencies. We excel at solving complex problems in very tight timeframes.
