Knowledge & Information Assistant
Knowledge & Information Assistant
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Job Description
For Linklaters Global Solutions Warsaw we are currently recruiting for the Knowledge & Information Assistant role.
About the Team
You will join Linklaters Global Solutions (LGS) as part of the Business Management Knowledge team that plays a central role in supporting the firms legal practice by ensuring lawyers and business professionals have seamless access to high-quality legal knowledge resources and information.
As Knowledge & Information Assistant you will be responsible for supporting the Company Services Advisor and the wider Knowledge function in delivering accurate timely company information and document filing services. This role plays a vital part in enabling key transactional teamsincluding Corporate Banking and Capital Marketsto access and process company documents efficiently especially during high-volume periods. The position also involves collaboration with the wider Knowledge team contributing to administrative and coordination tasks. You will report to Knowledge Lead.
As Knowledge & Information Assistant you will:
Support the Company Services Advisor in filing company documents handling time-sensitive tasks such as security filings and winding-up petition searches (by telephone and online) within strict deadlines
Act as a key point of contact for enquiries manage a dedicated mailbox and ensure procedures manuals remain up to date
File company documents using the UK Companies House Registry service and conduct regular Companies House enquiries
Undertake daily winding up/insolvency searches and help provide company information packs or reports to internal clients
Perform credit check report searches and assist with obtaining registry information and documents globally by liaising with external vendors
Assist with billing requirements and data entry tasks associated with company documentation and regulatory filings
Support the broader Knowledge function by providing administrative communications and coordination support in organizing training sessions for lawyers and other personnel.
Monitors and supports newly joining knowledge lawyers
Provides information and general administrative support related to knowledge management
Coordinates knowledge-sharing activities within the team
Uses internal platforms such as Intranet SharePoint and Viva Engage for communication and information sharing.
Apply if you:
Are a graduateideally holding a qualification in information and research management or equivalent; a degree in marketing would also be beneficial
Are highly organised and able to prioritise tasks especially when working under urgent deadlines
Demonstrate strong attention to detail and can systematically manage enquiries and filings
Have good verbal and written communication skills in English (C1/C2) with stakeholders at all levels across the organization
Are confident using internal platforms such as the intranet SharePoint and Viva Engage for communication and information sharing
Are proficient in Microsoft Excel including using pivot tables
Have experience (preferred) delivering information services within a complex international organisation
Ideally have some experience providing company or business research in a commercial setting
Are confident using internal platforms such as the intranet SharePoint and Viva Engage for communication and information sharing
Are proficient in Microsoft Excel including using pivot tables
Can work according to UK calendar.
Working hours
The core working hours are between 10 18.15 or 9 17.15 pm alternating with a colleague each week.
Location
Warsaw (hybrid model- two days per week at the office) some travelling to UK maybe required
Benefits
Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution youll be making to our success. These include:
Employment contract with 3 month probation period
Private medical care
Free in-house fitness center
Life insurance
Worldwide travel insurance for business and non-business travel
Benefit Multisport club card or subsidized travel card
Wide range of training opportunities
About Linklaters
Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.
We look not only for brilliant minds but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative efficient agile entrepreneurial and responsible mind-set we aim to bring to every interaction.
Ours is an environment of outperformance. We achieve this not with targets and incentives but by fostering a positive supportive fair and open atmosphere.
We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias because we want everyone to feel that they belong. This is vital to our ability to work as one team with a common mind-set.
We recognize that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way whether as a regular pattern or on an ad hoc basis and we will be happy to discuss this further.
At Linklaters
We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business
We belong to a firm that embodies its corporate social environment and governance responsibility commitments
We celebrate diversity equity and inclusion so our people can bring themselves to work
We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to
We invest in custom-fit career paths for our people in line with their talents and aspirations
We provide agile working solutions to meet the changing needs of our people and our business
We are committed to people first relationships based on mutual trust respect and appreciation
We support the health and wellbeing of our people providing a safe space to talk about emotions and mental health with access to expert advice as needed
We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover coach and develop the talents of others
Technical Skills:
This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of and requirements for the performance of this job. As such the role may also include the undertaking of additional tasks as required.
Employment Type
Full Time
