Knowledge & Information Assistant

For Linklaters Global Solutions Warsaw we are currently recruiting for the Knowledge & Information Assistant role.

About the Team

You will join Linklaters Global Solutions (LGS) as part of the Business Management Knowledge team that plays a central role in supporting the firms legal practice by ensuring lawyers and business professionals have seamless access to high-quality legal knowledge resources and information.

As Knowledge & Information Assistant you will be responsible for supporting the Company Services Advisor and the wider Knowledge function in delivering accurate timely company information and document filing services. This role plays a vital part in enabling key transactional teamsincluding Corporate Banking and Capital Marketsto access and process company documents efficiently especially during high-volume periods. The position also involves collaboration with the wider Knowledge team contributing to administrative and coordination tasks. You will report to Knowledge Lead.

As Knowledge & Information Assistant you will:

• Support the Company Services Advisor in filing company documents handling time-sensitive tasks such as security filings and winding-up petition searches (by telephone and online) within strict deadlines

• Act as a key point of contact for enquiries manage a dedicated mailbox and ensure procedures manuals remain up to date

• File company documents using the UK Companies House Registry service and conduct regular Companies House enquiries

• Undertake daily winding up/insolvency searches and help provide company information packs or reports to internal clients

• Perform credit check report searches and assist with obtaining registry information and documents globally by liaising with external vendors

• Assist with billing requirements and data entry tasks associated with company documentation and regulatory filings

• Support the broader Knowledge function by providing administrative communications and coordination support in organizing training sessions for lawyers and other personnel.

• Monitors and supports newly joining knowledge lawyers

• Provides information and general administrative support related to knowledge management

• Coordinates knowledge-sharing activities within the team

• Uses internal platforms such as Intranet SharePoint and Viva Engage for communication and information sharing.

Apply if you:

• Are a graduateideally holding a qualification in information and research management or equivalent; a degree in marketing would also be beneficial

• Are highly organised and able to prioritise tasks especially when working under urgent deadlines

• Demonstrate strong attention to detail and can systematically manage enquiries and filings

• Have good verbal and written communication skills in English (C1/C2) with stakeholders at all levels across the organization

• Are confident using internal platforms such as the intranet SharePoint and Viva Engage for communication and information sharing

• Are proficient in Microsoft Excel including using pivot tables

• Have experience (preferred) delivering information services within a complex international organisation

• Ideally have some experience providing company or business research in a commercial setting

• Are confident using internal platforms such as the intranet SharePoint and Viva Engage for communication and information sharing

• Are proficient in Microsoft Excel including using pivot tables

• Can work according to UK calendar.

Working hours

• The core working hours are between 10 18.15 or 9 17.15 pm alternating with a colleague each week.

Location

• Warsaw (hybrid model- two days per week at the office) some travelling to UK maybe required

Benefits
Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution youll be making to our success. These include:

• Employment contract with 3 month probation period

• Private medical care

• Free in-house fitness center

• Life insurance

• Worldwide travel insurance for business and non-business travel

• Benefit Multisport club card or subsidized travel card

• Wide range of training opportunities

About Linklaters
Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.
We look not only for brilliant minds but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative efficient agile entrepreneurial and responsible mind-set we aim to bring to every interaction.
Ours is an environment of outperformance. We achieve this not with targets and incentives but by fostering a positive supportive fair and open atmosphere.
We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias because we want everyone to feel that they belong. This is vital to our ability to work as one team with a common mind-set.
We recognize that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way whether as a regular pattern or on an ad hoc basis and we will be happy to discuss this further.

At Linklaters

• We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business

• We belong to a firm that embodies its corporate social environment and governance responsibility commitments

• We celebrate diversity equity and inclusion so our people can bring themselves to work

• We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to

• We invest in custom-fit career paths for our people in line with their talents and aspirations

• We provide agile working solutions to meet the changing needs of our people and our business

• We are committed to people first relationships based on mutual trust respect and appreciation

• We support the health and wellbeing of our people providing a safe space to talk about emotions and mental health with access to expert advice as needed

• We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover coach and develop the talents of others

Technical Skills:

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of and requirements for the performance of this job. As such the role may also include the undertaking of additional tasks as required.