Administrative Assistant (ESS)

Pay Range: $22.90 - $27.62/hr. $47632 - $59539 annual compensation

Job Posting Closing on: Tuesday November 18 2025

Workdays & Hours: Monday Friday 8am 5pm; In office.

Benefits for this position include: 11 Paid Holidays Medical Dental Vision Paid Time Off Pension Plan Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of overresidents promoting our values of exceptional customer experience mutual respect embracing our diversity continuous improvement ethical behavior and accountability.

An Administrative Assistant position is available with the City of Fort Worth Police Department / Employment Services Section. As one of the largest departments in the City with more than 2300 sworn and civilian employees the Police Department offers a dynamic and fast-paced work environment where your contributions make a daily impact.

This role is not your average Administrative Assistant job you will play a key role in supporting our leadership team and performing a variety of complex tasks related to the Position Management Unit Employee Services Unit and Medical Records Unit. This position is ideal for someone who thrives in a high-volume environment enjoys problem solving and takes pride in delivering exceptional customer service. This position will provide comprehensive administrative support to ensure the smooth operation of both routine functions and special projects. If youre looking for a position where your work has a daily impact and where no two days are the same this is the opportunity for you. If you are detail-oriented highly organized and possess excellent interpersonal skills this role could be a perfect fit. A commitment to delivering outstanding customer service and ensuring efficient operations is essential. This position offers robust opportunities for skill development. The ideal candidate should possess strong organizational and time management skills excellent written and verbal communication abilities high attention to detail and accuracy ability to manage multiple priorities and adapt to changing demands.

Minimum Qualifications:

• Associates degree from an accredited college with major course work in Business Management Public Administration Business Administration or related field
• Four (4) years of responsible clerical and administrative experience.
• Must pass Drug Screen Fingerprint background check and Polygraph screening

Preferred Qualifications:

• Experience working with sworn civil service and law enforcement employees
• Experience with PeopleSoft (ERP) or a similar human resources management system
• Intermediate to Advanced skills with Excel; creating updating and manipulating spreadsheets building pivot tables and linking data to other spreadsheets

The Administrative Assistant job responsibilities include:

• Assist the Position Management Unit (PMU) with movement of personnel tracking.
• Provide administrative support to both general employees and sworn police officers at all levels.
• Assist in the administration of medical/leave related programs.
• Respond to requests for information from supervisory staff employees or general public; conduct follow-up research to retrieve answers and support information.
• Administrative Support for the Employment Specialists (primary for sworn employee actions but also for civilian employee actions as needed).
• Participate in special projects as assigned.

Working Conditions and Physical Demand as stated on official City job description

Depending on assignment positions in this class typically require touching talking hearing seeing grasping standing walking and repetitive motions.

Sedentary Work Depending on assignment positions in this class typically exert up to 10 pounds of force occasionally a negligible amount of force frequently and/or or constantly having to lift carry push pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Criminal Justice Information Systems (CJIS) Background Check

Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access the following will result in being disqualified for this position: Felony Convictions Felony Deferred Adjudication Class A Misdemeanor Conviction Class B Misdemeanor Convictions in the last 10 years Class A Misdemeanor Deferred Adjudication Class B Misdemeanor Deferred Adjudication in the last 10 years an Open Arrest for Any Criminal Offense (Felony or Misdemeanor) and ALL Family Violence Convictions regardless of class.

Apply Now! Come be part of something special in Fort Worth.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit hire train and promote a diverse workforce without regard to race color religion sex (including pregnancy and gender identity) national origin political affiliation sexual orientation marital status disability genetic information age membership in an employee organization parental status military service or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include but are not limited to: criminal background check drug screen education verification etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.