CEE Sales Administration Assistant

Use Your Power for Purpose

The Innovating for Growth (I4G) organization is an agile efficient and innovative cluster-led model designed to unlock growth and accelerate impact for patients. It is centered on uniting colleagues under a single cluster identity leveraging AI and digital tools and fostering a culture of continuous improvement. The new structure enables dynamic resource allocation rapid learning and a start-up spirit that empowers teams to act entrepreneurially. Ultimately I4G aims to reach more patients faster with greater impact and collaboration across countries where empowered teams unlock greater value than ever before.

ROLE SUMMARY

Provide advanced operational and organizational support to the Cluster Sales Lead enabling the effective execution of sales initiatives and cross-functional projects.

Act as a key partner in coordinating complex meetings business reviews and communications across countries and functions ensuring seamless logistics and stakeholder alignment.

Within the sales function assisting in the development of reports presentations and dashboards for leadership discussions.

Maintain and optimize digital collaboration platforms facilitate the implementation of new tools and processes and ensure compliance with all relevant policies and procedures.

Diligent adherence to all relevant processes and policies must be maintained to ensure compliance.

Demonstrate strong organizational coordination and communication skills acting as a proactive operational partner who drives efficiency innovation and continuous improvement within the oncology cluster.

In this role you will be responsible for:

Strategic Sales Operations Support

• Coordinate and manage the execution of sales initiatives including sales transformation projects targeting/segmentation rollouts and AI-driven sales enablement activities.

• Support the Sales Lead in preparing for business reviews sales performance meetings and cross-country best practice sharing sessions by gathering analyzing and synthesizing sales data and KPIs.

Advanced Coordination & Organizational Excellence

• Orchestrate complex multi-country sales events workshops and leadership offsites ensuring all logistics agendas and follow-ups are aligned with sales strategy and cluster goals.

• Serve as the central point of contact for cross-functional teams (Sales Marketing Commercial Excellence Medical etc.) ensuring timely information flow and alignment on key deliverables.

Technical & Digital Enablement

• Maintain and optimize digital sales platforms (CRM analytics dashboards Teams/SharePoint) ensuring data integrity accessibility and user adoption across the sales organization.

• Support the implementation and scaling of new digital tools AI solutions and reporting systems including onboarding troubleshooting and user training for sales teams.

Project & Process Management

• Track and report on the progress of sales projects resource allocation and operational initiatives maintaining detailed trackers action logs and risk registers.

• Coordinate documentation and follow-up for new product launches sales campaigns and cluster-wide commercial excellence initiatives.

Stakeholder Engagement & Communication

• Prepare high-impact presentations reports and communications for the Sales Lead ensuring messaging is tailored for senior leadership cluster teams and external partners.

• Liaise with internal and external stakeholders including country sales managers commercial partners and enabling functions to resolve operational issues and drive project momentum.

Continuous Improvement & Compliance

• Identify and implement process improvements in sales operations leveraging digital tools and automation to enhance efficiency and accuracy.

• Ensure compliance with all relevant policies procedures and data privacy standards in sales operations and reporting.

BASIC QUALIFICATIONS

• Demonstrated strong ability to carry out comprehensive administrative support to leaders including proficiency in all office responsibilities

• Proven ability to plan organize and prioritize workload independently to meet cyclical and ad-hoc deadlines

• Experience managing conflicting priorities and supporting multiple stakeholders

• Strong organizational and coordination skills with experience supporting senior leaders in a matrix environment

• Proficiency in digital collaboration tools (Teams SharePoint etc.) basic data analysis and document management

• Excellent written and verbal communication skills with the ability to work effectively with all levels of management

• Independent proactive and self-motivated with excellent attention to detail

• Outstanding digital proficiency across all applications and platforms; high-level computer literacy and experience with a range of software packages

• Experience with compliance processes approval/sign-off systems and operational platforms (e.g. ARIBA travel systems expenses)

• Previous executive admin/assistant experience in a relevant role/function preferred

• Experience working with procedures policies and ways of working in multiple markets

• Comprehensive knowledge of Pfizer organizational structure and procedures is essential

• Demonstrated positive can do attitude and agile mindset

• Ability to manage confidential documents and information with excellent judgement

• Support and contribute to innovation simplicity and continuous improvement

Pursuant to Article 24(6) of the Act of June 24 2024 on the protection of whistleblowers Pfizer Polska Sp. z o.o. and Pfizer Trading Polska Sp. z o.o. declare that they have adopted a joint internal reporting procedure which in accordance with the provisions of the aforementioned Act is also available to persons applying for employment on the basis of an employment relationship or other legal relationship constituting the basis for providing work or services or performing functions. The content of the procedure is made available upon request sent to the contact person or to the email address