Accounts Payable Specialist
Accounts Payable Specialist
Posted on :
04-10-2025
Employer Active
1 Vacancy
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Job Description
The Accounts Payable Specialist ensures timely and accurate processing of vendor scrap payments with a focus on freight invoicing reconciliations and month-end close support. This role plays a key part in maintaining vendor relationships resolving discrepancies and contributing to process improvements.
What youre responsible for:
- Process outgoing vendor payments via EFT wire transfer or cheque ensuring all payments are made accurately and on time; investigate and resolve any payment-related issues.
- Validate and post freight and rail invoices using the 3-way matching process (freight accrual pricing and shipping/brokerage documents) to ensure accuracy and compliance.
- Monitor freight accruals throughout the period and clear unused or excess accruals as part of the month-end close process.
- Reconcile vendor accounts and monthly statements identifying and resolving any discrepancies to maintain up-to-date and accurate payables records.
- Collaborate proactively with vendors and internal stakeholders to resolve payment and billing issues; escalate unresolved matters to the appropriate parties as needed.
- Deliver exceptional service to vendors and internal customers by responding to inquiries professionally and in a timely manner.
- Conduct vendor callbacks to verify banking information ensure accounts are correctly set up for EFT/wire payments supporting fraud prevention and payment security.
- Utilize system-generated reports and financial data to monitor AP activity and ensure accurate documentation of transactions.
- Analyze payment trends and provide insights to management to support data-driven decision-making and improve working capital management.
- Maintain complete accurate and organized documentation and digital filing systems in compliance with company policies and audit requirements.
- Identify opportunities for process improvement and contribute to the creation of end-user training guides (EUTGs).
- Assist with internal and external audits by preparing required documentation and responding to auditor inquiries in a timely and accurate manner.
- Support ad hoc accounting tasks reporting initiatives and special projects as assigned by the Finance or AP leadership team
Qualifications :
To join our team:
- You have a diploma or degree in Accounting Finance Business Administration or a related field; equivalent work experience may be considered.
- You have 2 years of experience in accounts payable or finance-related roles.
- You have a strong understanding of invoice processing 3-way matching and payment reconciliation.
- You have experience with outgoing payments (EFT wire cheque) and/or reconciling payments.
- You have excellent analytical and problem-solving skills with a proven ability to identify and resolve discrepancies in financial records.
- You have intermediate proficiency in Microsoft Excel and Microsoft Office Suite.
- You are highly organized and detail-oriented with strong documentation and filing management skills.
- You are an effective communicator with strong interpersonal skills to collaborate with vendors customers and internal stakeholders.
- You have the ability to prioritize tasks meet deadlines and contribute to month-end and year-end closing processes.
- You have industry experience in logistics manufacturing or recycling is advantageous.
Additional Information :
What we offer!
- A competitive wage vacation benefits and a RRSP matching program
- Annual AIM tuition scholarship program up to $8500 per eligible dependents
- The tools and support needed to be successful in your career and professional development
- A dynamic & rewarding work environmentthat is also a lot of fun!
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
Department / Functional Area
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