Project Coordinator Foundation

This role involves remote/work-from-home arrangements with a requirement for a minimum of two (2) days per week working onsite and may be subject to change as the organization works through its hybrid workforce plan and/or changing needs of the Foundation. We care about our team and community and are aligned with CAMHs health and safety practices.

ABOUT CAMH FOUNDATION

Hi! Im Serina Li Cowley and Im the Manager Projects on the Operations team. As a new leader at CAMH Foundation Ive been inspired by how teamwork and collaboration bring bold ideas to life. Im energized by guiding projects from vision to reality and by supporting the work that drives meaningful change.

I believe the key to an excellent full-time contract (12 months)Project Coordinator is not just the technical skills but the knowledge of the organizations business asking the right questions listening to the answers and believing in the organizations mission.

The Centre for Addiction and Mental Health (CAMH) is Canadas largest mental health teaching hospital and one of the worlds leading research centres in its field. With a dedicated staff of more than 5000 physicians clinicians researchers educators and support staff CAMH offers outstanding clinical care to more than 38000 patients each year. The organization conducts ground-breaking research provides expert training to healthcare professionals and scientists develops innovative health promotion and prevention strategies and advocates on public policy issues at all levels of government.

CAMH Foundation is charged with raising and stewarding funds in support of CAMH. Its role is to help transform the way we understand and address mental illness by raising awareness and increasing engagement across the country. Generous and dedicated supporters help CAMH advance discovery and innovation build spaces that promote recovery and break down the stigma of mental illness.

The Operations team (segment: Business Intelligence) is accountable for information management of our donor constituent database and supporting the CAMH Foundation to drive data-led decision-making through data analytics data mining data visualization data tools and addition to our data mandate we also lead and support project management across the Foundation. We help teams deliver strategic initiatives by providing consistent practices tools and guidance that bring clarity alignment and momentum to their work. This includes building organizational capacity for project planning execution and evaluation ensuring that initiatives are delivered efficiently and in line with Foundation priorities. As members of the team we are committed to a positive and safe work environment where we support listen and learn from each other and be accountable to our many key stakeholders.

THE OPPORTUNITY:

The Project Coordinator is a vital contributor to the successful delivery of projects across the Foundation. Reporting to the Manager Projects this role supports a variety of initiatives by coordinating tasks tracking timelines maintaining documentation and facilitating effective communication between teams and stakeholders.

The Project Coordinator plays a hybrid role centrally reporting into the Operations team while being embedded within a specific functional area (e.g. Fundraising Marketing & Operations/Finance).

KEY RESPONSIBILITIES:

Project Coordination & Execution

• Support the planning and day-to-day coordination of multiple concurrent projects ensuring tasks are completed on time and aligned with project objectives.
• Maintain detailed project documentation including timelines status updates meeting notes action items and project close-out materials.
• Assist in preparing project charters schedules and workback plans in collaboration with the Manager Projects.
• Track milestones and deliverables escalating risks or delays as needed to maintain momentum.
• Coordinates project major activities such as testing user acceptance testing user training and go-live preparations.
• Serve as a coordination resource embedded within a functional team (e.g. Fundraising Marketing or Operations/Finance) ensuring project work reflects departmental priorities while maintaining alignment with centralized project standards.

Stakeholder Communication & Collaboration

• Coordinate meetings manage calendars and ensure relevant stakeholders are kept informed throughout the project lifecycle.
• Foster collaboration across internal teams and external partners by facilitating clear and consistent communication.
• Act as a liaison between the assigned department and the central operations team helping translate needs and timelines across teams.
• Prepare presentation materials dashboards and project summaries for a variety of audiences ensuring information is accessible and actionable.

Process & Documentation Support

• Ensure standardized project management practices are applied consistently across projects.
• Maintain organized records project folders and shared resources using collaborative platforms (e.g. Microsoft Teams SharePoint).
• Contribute to lessons learned sessions and process improvements by capturing feedback and supporting documentation updates.

Tool Management & Reporting

• Utilize project management tools (e.g. MS Project) to manage project tracking and task assignments.
• Support the development and maintenance of project dashboards and portfolio reporting.
• Contribute to internal reporting processes by providing timely updates on progress risks and resource needs.

• Post-secondary education in project management business administration communications or a related field.
• 2 years of experience in a project coordination or administrative support role ideally in a multi-stakeholder or cross-functional environment. A combination of relevant education and experience may be considered.
• Experience supporting projects through the full lifecycle from planning to completion.
• Familiarity with nonprofit healthcare or fundraising environments is an asset but not required.
• Working knowledge of project management methodologies (e.g. Waterfall Agile hybrid approaches).
• Proficiency with project management tools such as MS Project Asana Smartsheet etc
• Strong proficiency with Microsoft 365 tools (Teams Outlook Excel Word SharePoint OneNote PowerPoint).
• Experience maintaining project documentation coordinating schedules and tracking progress.
• Excellent organizational and time management skills; able to manage multiple priorities and deadlines.
• Strong written and verbal communication skills with the ability to communicate clearly across teams and roles.
• Comfortable preparing reports summaries or presentations for various audiences including technical and non-technical stakeholders.
• High attention to detail and a proactive problem-solving mindset.
• Demonstrated ability to work collaboratively and build positive working relationships across departments.
• Adaptable and open to working on a wide range of project types and organizational priorities.
• Curious and resourceful with a willingness to learn and contribute to continuous improvement initiatives.

Dont sweat it if you dont have everything listed above. We believe in growth and curiosity. If you have some of these qualities and believe this is the position that will make you excited to come into work every day then we want to hear from you!

Salary Range: $56275 to $63104 annually

CAMH Foundation is an equal opportunity employer. We are committed to providing reasonable accommodations and will work with you to meet your needs. If you are a person with a disability and require assistance during the application process please dont hesitate to reach out! Please contact We celebrate our inclusive work environment and welcome members of all backgrounds and perspectives to apply.

Our north star is creating hope and improving outcomes for people facing mental illness. We work in respectful partnerships with each other and our hospital partners to inspire philanthropy and raise awareness in support of mental health.