Logistics Coordinator

Logistics Coordinator

Department: Purchasing Reports To: Procurement Manager Location: Kansas City

About GENESYS

GENESYS is a leading international full-service solutions strategist general contractor design-builder construction manager and Engineer-Procure-Construct (EPC) company sought out by manufacturers and industrial processors globally. We exist to solve big problems specializing in custom automation by engineering and designing complex integrated production systems and machinery across industries.

Our team combines field-tested expertise with cutting-edge technology to develop innovative solutions that improve quality increase efficiency and drive measurable ROI. With a dedicated team of in-house engineers designers machinists and millwrights supported by a 200000 sq. ft. manufacturing facility we manage projects from design through installation entirely in-house. Whether its a single component or a one-of-a-kind machine GENESYS has the tools talent and technology to build it.

Position Overview

The Logistics Coordinator plays a key role in supporting the daily operations of GENESYS Systems Integrators shipping and logistics functions. This position is responsible for coordinating domestic and international shipments managing shipping documentation monitoring freight in transit and serving as the primary point of contact between carriers brokers and internal teams.

Unlike the hands-on millwright team that handles physical loading unloading and receiving the Logistics Coordinator specializes in the administrative and coordination side of logisticsensuring that scheduling documentation and communication run smoothly cost-effectively and in compliance with all regulatory requirements.

The ideal candidate will be detail-oriented highly organized and experienced in freight coordination and international shipping documentation. This office-based role allows the shipping team to focus on operational execution while the Logistics Coordinator ensures accuracy efficiency and on-time delivery.

Essential Duties and Responsibilities

• Schedule and coordinate domestic and international shipments through freight brokers carriers and third-party logistics providers.
• Prepare and process shipping documentation (bills of lading customs declarations certificates of origin and other international paperwork).
• Track and monitor shipments update ERP and tracking systems and proactively communicate timelines delays or risks to stakeholders.
• Act as liaison between brokers carriers and the shipping/receiving team to resolve delivery issues delays damages or discrepancies.
• Assist with freight claims and follow through to resolution in a timely manner.
• Review reconcile and approve freight invoices to ensure cost accuracy and alignment with contracts.
• Support compliance with international trade regulations including import/export laws customs requirements and proper record-keeping.
• Maintain accurate shipment records and audit documentation to meet company and regulatory standards.
• Analyze freight spend delivery performance and carrier efficiency; recommend cost-saving measures and process improvements.
• Support vendor management by building relationships with carriers and brokers to negotiate rates and improve service levels.
• Provide administrative and logistics support to the shipping department allowing millwright staff to focus on operational execution.
• Contribute to continuous improvement efforts within the logistics function including reporting KPIs and identifying opportunities for efficiency.
• Promote and follow company safety and compliance policies related to logistics activities.

What Makes You a Great Fit

• High school diploma or equivalent required; Bachelors degree in Supply Chain Business or related field preferred.
• 13 years of experience in logistics freight coordination or shipping (manufacturing or industrial sector preferred).
• Strong organizational skills with the ability to manage multiple shipments schedules and documents simultaneously.
• Excellent written and verbal communication skills for working with brokers carriers and cross-functional teams.
• Familiarity with international shipping procedures customs documentation and Incoterms preferred.
• Proficiency in Microsoft Office Suite particularly Excel; ERP system experience strongly preferred.
• Demonstrated attention to detail accuracy and proactive problem-solving skills.
• Ability to thrive in a fast-paced deadline-driven environment.

What We Offer

• Competitive salary based on experience and qualifications

• Medical Dental Vision Disability (STD/LTD) and Life Insurance (Voluntary Critical and Accidental Insurance)

• 401(k)

• Paid Time Off

• Support for continuing education and professional development

• Exposure to complex large-scale projects and industry-leading engineering teams

• A collaborative and innovative work environment within a growing company

Equal Employment Opportunity Statement

We are an Equal Opportunity Employer and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race color religion sex (including pregnancy sexual orientation or gender identity) national origin age disability genetic information veteran status or any other protected status in accordance with applicable federal state and local laws. We celebrate diversity and are committed to fostering a workplace where everyone can thrive.

GENESYS expressly prohibits any form of workplace discrimination or harassment based on any of the aforementioned characteristics. We are dedicated to promoting a diverse and inclusive workplace and we welcome and encourage individuals from all backgrounds to join our team. If you need assistance or accommodation in the application process please contact GENESYSs Human Resources Department at .

Required Experience:

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