Meetings and Events Specialist
Meetings and Events Specialist
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Job Description
Axogen is committed to building and maintaining a strong and gratifying company culture that fosters professional growth. Our hands-on and personal approach makes transitioning to a new job a seamless and enjoyable process. Most benefits are effective on day one!
Axogen is an equal opportunity employer and does not discriminate against applicants on the basis of race color creed religion ancestry age sex marital status national origin disability or veteran status.
Why youll love working atAxogen:
- Friendly openandfunteam culturethat values uniqueperspectives
- Company-wide dedicationto profoundly impacting patients lives
- Comprehensive high-quality benefitspackage effective on date of hire
- Educationalassistanceavailable for all employees
- Matching 401(k)retirementplan
- Paid holidaysincluding floating holidaysto be used at your discretion
- Employee Stock Purchase Plan
- Referral incentive program
Axogen Mission and Business Purpose
Our business purpose is to restore health and improve quality of life by making restoration of peripheral nerve function an expected standard of care. We aim to lead the markets we serve by always requiring the solutions we offer patients and caregivers provide an improved benefit-to-risk profile as compared to existing standards of care. To ensure we deliver improved benefit-to-risk solutions we will guide and expect the market and design requirement specifications underlying our engineering business development and clinical research activities objectively target advancements in standards of care.
Job Summary of the Meetings and Events Specialist
The Meetings and Events Specialist Medical Education coordinates all pre-planning and onsite logistics for meetings which include national international and regional surgeon education programs fellows education programs and cadaver addition this position works cross functionally with Professional Education Managers Marketing and the Sales Team to coordinate regional surgeon education events. This role is responsible for managing the non-clinical aspects of the customer experience at Axogen events. The Meetings and Events Specialist is also responsible for vendor selection and ensures that events are planned and executed on-time and within budget. This position ensures adherence to federal state and AATB requirements and company and ethical standards. Travel requirements will be 50-70% and must be able to work on weekends.
Requirements of the Meetings and Events Specialist
- Bachelors Degree in Life Sciences and/or in a related field.
- At least three years experience in life science event planning including venue selection contractnegotiation on-site coordination and compliance documentation and reporting.
- Proficiency in Microsoft Office applications.
- Strong written and verbal communication skills.
- Ability to work autonomously and as part of a team.
- Event moderator or host preferred
- Medical Device and/or Continuing Medical Education (CME) event experience preferred
- Track record of vendor negotiation preferred
Responsibilities of the Meetings and Events Specialist
The specific duties of the Meetings and Events Specialist include but are not limited to:
- Serves as the front-line of communication for key opinion leaders internal team memberscourse participants sales representatives and vendors as it relates to the coordination ofeducational programs.
- Responsible for location and venue sourcing for national and regional medical educationevents including hotel and restaurant sourcing and contract negotiation.
- Implements processes to streamline the planning execution follow up and cost containmentfor educational courses
- Coordinates attendee travel accommodations and venues for educational programs
- Coordinates and ensures delivery of educational course materials and programs includingproduct/demo ordering inventory tracking and coordination of shipments
- Ensures all medical education events are within budget with regular budget tracking andreporting.
- Utilizes a variety of systems for event management including CVENT Microsoft DynamicsCRM MedCompli ZOOM Concur etc.
- Responsible for compiling and submitting all regulatory and compliance documentation fornational international and regional medical education programs
- Represents the Medical Education team within cross-functional activities such as S&OPmeetings budget reporting and quality audits
- On-site coordination and management of all event logistics including attendee travelhotel room and meeting space requirements cadaver/wet lab set up and tear downfreight and fed ex shipments coordination with AV event food and beverage etc.
- Complies with all company policies procedures and SOPs
- Hires and oversees contractors and interns as needed
- Axogen is a dynamic environment and each employee may be asked to assist in work areasoutside of their usual duties. This is an expectation of every employee and it allows for futuregrowth opportunities.
- Performs all other duties as assigned.
Location
111 West Oak Ave. Tampa FL 33602
#LI-AC1
Benefits/Compensation
This position is eligible for an annual bonus.
Benefits offered for this position include Health Dental Vision Matching 401K Paid Time Off 9 Paid Holidays 3 Floating Holidays Dependent Care Flexible Spending Accounts Medical Flexible Spending Accounts Tuition Reimbursement Paid Parental Leave Paid Caregiver Leave Basic Life Insurance Supplemental Life Insurance Employee Stock Purchase Plan and Disability Insurance as described in more detail in summary plan descriptions.
Axogen follows healthcare system guidelines with respect to credentialing vaccinations and other employment/compliance related requirements as well as CDC guidance. Axogen reserves the right to amend its policies from time to time in its sole discretion.
Required Experience:
IC
Employment Type
Temp
