Executive Assistant VPGM of Nike Los Angeles
Executive Assistant VPGM of Nike Los Angeles
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Salary Not Disclosed
1 Vacancy
Job Description
Information about benefits can be found here.
WHO YOULL WORK WITH
As our Executive Assistant you will support our Vice President/General Manager of Nike Los Angeles.
WHO WE ARE LOOKING FOR
Were looking for an Executive Assistant who has demonstrated that they are capable of working in a fast-paced results-oriented environment. Executive Assistants frequently act as thought partners for their leaders and are a source of knowledge for the team making strategic thinking and a keen attention to detail critical. To be successful in this role you will bring strong organization skills the ability to prioritize multiple tasks and at times work through high levels of ambiguity independently. You take pride in your work and proactively take the initiative to follow-through on requests until completion. You can work effectively with a variety of personalities at many levels and make connections in and across teams. You work at the pace of the business communicate effectively and efficiently and understand how prioritize to appropriately handle highly confidential and sensitive information.
WHAT YOU BRING TO NIKE:
- Bachelors degree in business or related field. Will accept any suitable combination of education experience and training
- Minimum of 3 - 5 years of administrative work experience required
- At least 1 year of experience supporting a Sr. Director VP or higher-level executive within a matrixed corporate environment
- Excellent verbal & written communication skills
- Strong reading writing math and communication skills
- Proven experience and success working with a variety of high-profile stakeholders (examples: Executive leadership team members or Nike sponsored athletes and collaborators etc.)
- Ability to work independently as a self-starter and as part of a team making connections in and across teams as you go.
- Exceptional attention to detail and problem-solving skills.
- Ability to thrive in a fast-paced environment and adapt to changing priorities.
- Comfort working through ambiguity.
- Previous experience with event planning. Experience with budget creation/management and planning proposals preferred.
- Proficient in Microsoft Office Suite (MS Outlook PowerPoint Word and Excel) and virtual meeting tools (Zoom / MS Teams). Experience with Keynote a plus not required. Experience with AI tools like Chat GPT or Microsoft Copilot a plus not required.
- Exercise discretion and independent judgement when handling confidential and sensitive information. Prior experience handling sensitive and confidential information is preferred.
- Ability to occasionally work outside of core business hours.
- Previous Nike work experience is strongly preferred
WHAT YOULL WORK ON
As an integral support to your leader and critical part of the team you will be responsible for:
- Calendar Management: Coordinate and manage the leaders schedule ensuring timely appointments and meetings proactively resolving calendaring conflicts where possible without the involvement of the leader
- Communication: Serve as the primary point of contact between the leader and internal/external stakeholders. Handle email correspondence responding to inquiries that do not require the VPs involvement promptly and professionally; highlight actionable items and respond when possible.
- Meetings & Events: Securing event space as necessary and handling any budgeting catering agenda planning scheduling reminders and working with external parties as needed. Supporting any documentation before during and/or after to ensure objectives of the meeting / event are met.
- Assist in coordination of materials and information for high visibility meetings/events internally and externally including Board of Director meetings.
- Travel Arrangements & Expense Report Management: Make complex domestic and international travel arrangements. Complete and review expense reports in a timely manner.
- Document Preparation/Organization Presentation & Information Sharing: Draft review organize important documents reports and presentations. At times you may also present and share these documents and/or presentations with the appropriate leaders and teammates accordingly.
- Project Support: Assist in the planning and execution of special projects ensuring deadlines are met and objectives are achieved.
- Confidentiality: Maintain the highest level of confidentiality regarding sensitive and proprietary information and decisions made by the leaders. Use discretion at all times.
- Office Environment & Teammate Onboarding: Work with HR to onboard new hires prep workspaces equipment office supplies and schedule meet and greets with the team. Additionally you may also train and mentor other administrative hires as needed.
- Culture Building & Team Meeting/Offsite Support: Coordinate team/company events including staff meetings team-building activities offsites and other functions to help the team build connections to each other their leader the environment and Nike.
- Support team plans projects activations or other deliverables as needed.
- Serve as the main point of contact for administrative questions or escalations from other administrative assistants on the team; may coordinate admin staff meetings and share relevant information as appropriate.
We offer a number of accommodations to complete our interview process including screen readers sign language interpreters accessible and single location for in-person interviews closed captioning and other reasonable modifications as needed. If you discover as you navigate our application process that you need assistance or an accommodation due to a disability please complete the Candidate Accommodation Request Form.
Required Experience:
Exec
Employment Type
Full-Time
