Operations Associate
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Job Location:
Queens, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Who We Are
Since its founding in 2010 Challenge Preparatory Charter School (Challenge Prep) has provided students and families with a successful academic program in Far Rockaway Queens. We currently serve over 1200 scholars from Kindergarten to 12th grade across 3 sites. Our schools mission is to prepare students from the greater Far Rockaway community to excel academically to demonstrate mastery of the NY State Learning Standardsand to achieve their career aspirations. Challenge cultivates and supports the intellectual aesthetic social emotionaland ethical development of its students and prepares them to be responsible 21st century citizens. To accomplish its mission Challenge offers a rigorous instructional program in a safe supportive technology-infused and data-enriched and social-emotional learning sequence authentic field experiences career counseling and college coursework. It is understood that we are one organization with multiple sites and it is expected that all members of the team collaborate to support all of our scholars.
Job Description
At Challenge Prep the Operations Associates (OA) are one of the first points of contact for parentsvisitors community members and other external parties. The OA warmly courteously and effectivelyinteracts with all parties to ensure their experience at Challenge Prep is consistently positive. The OAplays an integral role on the schools Operations Team and fulfills a range of administrative duties. The OA position is integral to the success of this mission as they will ensure our staff and our scholars haveeverything they need from materials and supplies to an efficient and high-functioning workenvironment to maximize student achievement. The OA is responsible for supporting school-basedstaff with operational information systems maintaining and analyzing operational data managingstudent recruitment and enrollment supporting and managing special projects and coordinating anyacademic or operational purchasing. The mission of the schools Operations Team is to make teachingbetter and easier by directly supporting the academic program. The OA will implement and manageclear systems revising them as necessary or needed so that Challenge Prep runs smoothly on a day-to-day basis. They will work to ensure all staff can focus on students rather than materials supplies etc. They will oversee and optimize the schools purchasing inventory facilities and technologyenvironment and will ensure Challenge Prep is a beautiful seamless and high-functioning learningenvironment. The OA will also be responsible for managing the school nutrition program collaboratingon student and staff event planning as well as the student transportation system. There is an OA for each grade span (i.e. K-5 and 6-8). The OAs all report to the Director of Operations & StudentEnrollment.
Role and Responsibilities
- The Operations Associate must be present and engaged Monday through Friday except holidays andwork occasional evenings weeknights and weekends including parent events. This position has ayear-round schedule with time-off for school holidays and vacation. Additionally the OperationsAssociate will:
- Be responsible for purchasing inventory and financial management
- Oversee approval process staff communication and documentation associated with purchasing ofschool materials uniforms equipment etc.
- Work with the Director of Operations & Student Enrollment to track school expenses against the mannual budget and forecast future spending needs.
- Maximize resources by negotiating and diligently researching pricing on school purchases.
- Create and oversee detailed inventory systems to ensure the school always has the materialsnecessary to function without downtime.
- Facilities and Technology
- Relentlessly oversee and maintain the schools physical condition.
- Ensure that all spaces are neat organized beautiful and optimized for their designated use
- Work closely and seamlessly with the schools custodial team.
- Maintain all classroom and shared-space technology (projectors copiers etc.) to make teachingbetter and easier for all staff Operational Support
- Ensure fidelity of the PowerSchool student information system.
- Support in ensuring that ATS and state-level data systems are up-to-date and accurate.
- Manage student recruiting and enrollment under the guidance of the Director of Operations & Student Enrollment.
- Help to continually improve school operations systems and procedures and lead or support with special projects in this area.
- Oversee school nutrition program including coordination and distribution of breakfast lunch andsnack as well as all compliance and reporting requirements.
- Assist teammates in planning and executing all student and family events including familyconferences field trips etc.
- Manage shared space reservation and calendars.
- Help execute arrival lunch dismissal transportation and other whole school systems (specific dutieswill vary by campus).
- Create and maintain teacher-friendly systems for photocopy and poster creation.
- Create a welcome main office environment for families by providing top notch customer service.
- Serve as the primary point of contact for staff and student technology support including reservationsmaintenance and troubleshooting
- Flexibility to work evenings and weekends as needed
- Additional support at the request of the Director of Operations & Student Enrollment.
- Potentially manage associate-level operations team members.
Requirements
- Associate degree required Bachelors degree preferred
- 2 years experience working in a Charter School
- Strong verbal and written communicator
- Experience with Google Suite ATS Power School
- Team leadership
$43000 - $55000 a year
Salary based on qualifications and experience.
Selection Process
Phase I - Virtual Interview with the HR Recruiter
Phase II - Demo Panel Interview and Interview with the Director of Operations
Final - Reference Check Offer and Contract
Work Year
This full-time position begins in mid-August and goes through the end of June.
An Equal Opportunity Employer
Challenge Charter School is proud to be an Equal Employment Opportunity employer. We do not discriminate based on race religion color national origin gender sexual orientation age marital status veteran status or disability status. We are committed to building a diverse and inclusive community particularly in the Far Rockaway area and committed to educating students. We welcome all applicants who share our mission and vision to join us in our relentless work. Challenge Charter School offers a full benefits program and opportunities for professional growth. Learn more about our mission team and the exciting things happening at Challenge by visiting
may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
IC
Key Skills
- Business
- Information Management
- Accounting
- Corporate Risk Management
- Faculty
- Jms
About Company
Ensure the best education for your child from Kindergarten through High School at Challenge Charter in Far Rockaway. Technology-infused, data-driven, caring and individualized education is what we offer. Apply today! On top of the dedicated learning scholars receive at K-5 and 6-8 mid ... View more
