Executive Assistant Denver Health Foundation

We are here for lifes journey.
Where is your life journey taking you

Being the heartbeat of Denver means our heart reflects something bigger than ourselves something that connects us all:

Humanity in action Triumph in hardship Transformation in health.

Department

Job Summary

Under limited supervision provides highly visible support and assistance to senior leadership to ensure effective use of time and productive interactions with staff. Will handle a wide range of administrative and executive support-related tasks involving the clerical administrative function research and management roles. Responsible for schedule management office management communication liaison information preparation company records management data analysis and representing the executive to others. Handles confidential information and communications. Requires full comprehension of companys operations and procedures. Uses discretion judgment and advanced knowledge of organization to facilitate the executives activities and interacts comfortably and efficiently with the highest levels in the organization. Daily work is better done on site however hybrid schedule might be acceptable.

Essential Functions:

• Communication
  Reviews prioritizes and sorts the Executives emails and calls for ease of access urgent issues and actions required. Responds to executives correspondence directly when appropriate.
  Reviews and responds to own emails while representing executive.
  Drafts and delivers communications for internal and external audiences.
  (30%)
• Calendar Management
  Sets up modifies or reschedules appointments for the executive with both internal and external stakeholders.
  (20%)
• Meeting and Event Coordination
  Schedules and attends executives meetings using virtual platforms when needed.
  Prepares agendas communicates with and invites all guest presenters prepares and distributes necessary documents and handouts.
  Organizes special events retreats and high-level meetings while maximizing space resources within Denver Health; Initiates contracts with off-site venues as needed. Identifies the best (internal/external) venue location/reservation according to group size/meeting purpose. May include board and townhall meetings.
  Responsible for verifying that all audio visual requirements food arrangements seating and setup are appropriate and completed prior to the start of every meeting or event.
  Takes and transcribes meeting minutes.
  Coordination of complex Executive level candidate interview events that include coordinating/negotiating timing of group interviews. Works in partnership with HR recruiter during the hiring process of new staff members. Prepares travel arrangements/reimbursement for candidates. Collecting/trending/reporting of interview feedback for each candidate so that the executive is able to make informed hiring decisions.
  (30%)
• Maintains records information creates reports and analyzes data
  Creates and maintains files including departments T drive folders.
  Maintains data
  Analyzes data
  May manage and maintain sharepoint site on Pulse
  May onboard new providers track/report departments extra shifts manages the provider/departments CME stipends and monitors the chart delinquency reports (takes action as needed).
  Approves executives direct reports time sheets.
  Maintains executives direct reports personnel files.
  (10%)
• Manages and prioritizes additional small projects and/or phases of larger projects at the direction of the Executive. (10%)

Education:

• High School Diploma or GED required.

Work Experience:

• 4-6 years administrative experience required.
• Healthcare experience preferred.

Knowledge Skills and Abilities:

• Ability to manage/prioritize several small projects and/or phases of large projects simultaneously.
• Ability to communicate orally and in writing in a thorough clear and always pleasant manner.
• Excellent interpersonal skills.
• Strong analytical skills ability to remain flexible with changing priorities.
• Work effectively in a fast-paced environment adjusting to multiple changing priorities.
• Ability to work under pressure and meet tight deadlines.
• Be highly organized with an emphasis on maintaining focus on the details.
• Ability to work independently with general supervision but knowing when to involve stakeholders in the process.
• Proficient in Microsoft Office Suite and virtual meeting software.

Shift

Work Type

Salary

Benefits

• Outstanding benefits including up to 27 paid days off per year immediate retirement plan employer contribution up to 9.5% and generous medical plans

• Free RTD EcoPass (public transportation)

• On-site employee fitness center and wellness classes

• Childcare discount programs & exclusive perks on large brands travel and more

• Tuition reimbursement & assistance

• Education & development opportunities including career pathways and coaching

• Professional clinical advancement program & shared governance

• Public Service Loan Forgiveness (PSLF) eligible employer free student loan coaching and assistance navigating the PSLF program

• National Health Service Corps (NHCS) and Colorado Health Service Corps (CHSC) eligible employer

Our Values

• Respect

• Belonging

• Accountability

• Transparency

All job applicants for safety-sensitive positions must pass a pre-employment drug test once a conditional offer of employment has been made.

Denver Health is an integrated high-quality academic health care system considered a model for the nation that includes a Level I Trauma Center a 555-bed acute care medical center Denvers 911 emergency medical response system 10 family health centers 19 school-based health centers Rocky Mountain Poison & Drug Safety a Public Health Institute an HMO and The Denver Health Foundation.

As Colorados primary and essential safety-net institution Denver Health is a mission-driven organization that has provided billions in uncompensated care for the uninsured. Denver Health is viewed as an Anchor Institution for the community focusing on hiring and purchasing locally as applicable serving as a pillar for community needs and caring for more than 185000 individuals and 67000 children a year.

Located near downtown Denver Denver Health is just minutes away from many of the cultural and recreational activities Denver has to offer.

Denver Health is an equal opportunity employer (EOE). We value the unique ideas talents and contributions reflective of the needs of our community.

Applicants will be considered until the position is filled.