Contracts Administrative Assistant – Health Care Agency

The eligible list established from this recruitment may be used to fill current andfuture Regular (including Temporary and Fixed-term) Intermittent and Extra Helpvacanciesfor this position only which is a Regular position.

Duties may include but are not limited to the following:

• Performs the drafting and execution of a wide variety of contract documents including terms and conditions for HCA equipment supplies and services to ensure compliance with County polices local state and federal statutes and guidelines and governing regulatory bodies;
• Researches prepares and edits reports and correspondence regarding technical contract issues including preparing letters to be presented to the Board of Supervisors and manages the workflow process through the final approval and execution of agreements;
• Researches and compiles relevant information and applies that knowledge to appropriately execute contract documents;
• Consults with County administrators and legal counsel regarding the legal interpretation of laws and regulations related to procurement and/or contract terms and conditions;
• Assists agency stakeholders in determining the best methods for contract execution which may include contract negotiations or preparing fair market value assessments;
• Assists with and/or develops reviews and revises a wide variety of policies and procedures related to contract activities within HCA to ensure operational efficiency and cost effectiveness;
• Performs administrative support functions and services with that of other divisions and programs outside agencies and vendors;
• Represents the department in management program and personnel matters;
• Manages plans organizes and directs complex activities for the department and recommends enhancements to the decision support processes; and
• Performs other related duties as required.

These are entrance requirements to the exam process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION TRAINING and EXPERIENCE:

Working knowledge of:

• The principles practices and techniques of contract document drafting management compliance and administration
• The principles of research analysis and report writing
• Federal state and local laws rules regulations policies processes and trends pertinent to contracts within a health care setting

Skill in:

• Microsoft Word Excel Outlook SharePoint
• Contract management systems such as ContractSafe DocuSign and MGMA Data Dive

Ability to:

• Research and draft contract documents; prepare documents for review and approval; manage the contracting processes and provide necessary and relevant information
• Actively listen to HCA stakeholders and think critically and creatively to ensure their contracting needs are met in a timely manner
• Exercise good judgment in making decisions
• Work well under pressure of multiple priorities and short deadlines
• Compile and analyze financial narrative and statistical information related to contracts management
• Demonstrate creativity and resourcefulness in proposing recommendations for improvement
• Communicate effectively both orally and in writing
• Establish and maintain effective working relationships with those contacted in the course of work
• Interpret summarize and explain the implications of complex documents
• Prepare clear concise and comprehensive administrative and technical reports

FINAL FILING DATE: Applications must be received by County of Ventura Human Resources Health Care Agency in Ventura California no later than5:00 p.m. on Friday January 9 2026.

To apply on-line please refer to our website at If you prefer to fill out a paper application form please call for application materials and submit them to County of Ventura Human Resources- Health Care Agency 646 County Square Drive Ventura CA 93003.

LATERAL TRANSFER OPTION: If presently permanently employed in another merit or civil service public agency/entity in the same or substantively similar position as is advertised and if appointed to that position by successful performance in a merit or civil service style examination then appointment by Lateral Transfer may be possible. If interested please click here for additional information.

Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however it/they may not be submitted in lieu of the application.

SUPPLEMENTAL QUESTIONNAIRE Qualifying: All applicants are required to complete and submit the questionnaire for this exam at the time of filing. The supplemental questionnaire may be used throughout the exam process to assist in determining each applicants qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.

Applicants successfully completing the exam process may be placed on an eligible list for a period of one (1) year.

BACKGROUND INVESTIGATION: A thorough pre-employment post offer background investigation which may include inquiry into past employment education and driving record may be required for this position.

For further information about this recruitment please contact Nathan Wood by e-mail at or by telephone at .

EQUAL EMPLOYMENT OPPORTUNITY
The County of Ventura is an equal opportunity employer to all regardless of age ancestry color disability (mental and physical) exercising the right to family care and medical leave gender gender expression gender identity genetic information marital status medical condition military or veteran status national origin political affiliation race religious creed sex (includes pregnancy childbirth breastfeeding and related medical conditions) and sexual orientation.