Event Coordinator, Japan

Tokyo - Japan

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Help us change lives

At Exact Sciences were helpingchange how the world prevents detects and guides treatment for cancer. We give patients and clinicians the clarity needed to make confident decisions when they matter most. Join our team to find a purpose-driven career an inclusive culture and robust benefits to support your life while youre working to help others.

Position Overview

The Event Coordinator Japan will support the execution of Medical and Commercial Services projects and operations. This position will assist in coordinating logistics for conferences tradeshows and internal events working closely with cross-functional teams. Responsibilities include supporting vendor coordination managing documentation such as contracts and purchase requisitions and ensuring smooth communication across departments. The role requires strong organizational skills and the ability to manage multiple tasks under guidance from senior team members.

Essential Duties

Include but are not limited to the following:

Assist in coordinating logistics for conferences tradeshows and internal events.
Support communication and collaboration across departments including Medical Commercial Marketing and Training.
Arrange review process for event related materials.
Support to complete internal event process with compliance team.
Help manage vendor relationships and assist in contract coordination and documentation.
Create and track purchase requisitions and purchase orders under supervision.
Maintain accurate records of event-related documentation and communications.
Assist in preparing summaries and updates for key stakeholders.
Support internal team meetings and contribute to a collaborative team environment.
Ensure compliance with company policies and procedures.
Maintain regular and reliable attendance.
Demonstrate an inclusion mindset and uphold company values.

Minimum Qualifications

Bachelors degree in Business Marketing Communications or related field; or High School Diploma and 2 years of relevant experience.
13 years of experience in event coordination marketing or business operations.
Basic understanding of event logistics and vendor coordination.
Strong organizational and communication skills.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint).
Ability to work collaboratively in cross-functional teams.
Demonstrated ability to perform the essential duties of the position with or without accommodation.
May require up to 20% travel including occasional overnight or weekend travel.

Preferred Qualifications

Experience with SAP or similar enterprise systems.
Familiarity with the conference and tradeshow industry.

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Employment Term: This role includes a 3-month probationary period during which employment conditions remain unchanged. Employment is on an indefinite-term contract and a one-month notice period is required for voluntary resignation in accordance with company policy. Employees may be required to work overtime based on business needs including occasional holiday and weekend work with compensation provided per company policy and local labor regulation.

Salary Range:

The annual base salary shown is a national range for this position on a full-time basis and may differ by hiring location. Additionally this role includes either 30 hours of overtime per month or 10 hours of midnight work per month depending on the position. This position is also eligible for a bonus.

Employee Benefits: Exact Sciences is committed to providing a comprehensive employee experience that supports well-being and professional growth through our benefits. Learn more about our benefits by selecting the country youre interested in to view specific offerings. Based on business needs and role eligibility relocation support may also be available in accordance with company policy.

Our success relies on the experiences and perspectives of a diverse team and Exact Sciences fosters a culture where all employees can develop personally and professionally with a sense of respect and belonging. If you require an accommodation please contact us here.

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Required Experience:

Help us change livesAt Exact Sciences were helpingchange how the world prevents detects and guides treatment for cancer. We give patients and clinicians the clarity needed to make confident decisions when they matter most. Join our team to find a purpose-driven career an inclusive culture and robust...