Accountant Assistant
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Job Summary
Project Management services in the Capital Projects area.
WHAT MAKES YOU A FIT:
The Technical Part:
- Bachelors degreeand two(2) years of exposure in Project Managementin theRegulatedIndustry.
- Project Management skills.
- Shift: Administrative and according to business needs.
- Bilingual (Spanish and English).
- Experience with:
- SAP
- Endtoend invoice lifecycle management (from requisition through close out) vendor coordination and timely reporting.
- Ensuringcontractual compliance accurate coding efficient approvals and ontime payment within SAP-enabled financial processes.
The Personality Part:
- Our Next Piece is someone who treats everyone they meet like family especially our resources clients and team other words being a customer service pro is one your (many) talents. Being the Piece means youre full of bright ideas and eager to innovate always bringing top-quality results to the table. Are you ready to Be The Piece
AS A PIECE OF FITS YOU WILL: (The day-to-day on the job)
- Review contractor contracts/terms & conditions to confirm requirements relevant to invoicing (rates retainage milestones documentation taxes).
- Verify supplier master data (vendor IDs tax status banking contacts) are valid for invoice processing; request updates as needed.
- Generate purchase requisitions in Ariba in accordance with project budgets WBS/GL coding and sourcing guidelines.
- Receive and log invoices; validate required supporting documentation (PO SOW timesheets delivery/GRN progress certifications).
- Perform checks (WBS/Cost Center/GL/Tax) price/quantity verification and basic 2/3way match steps in SAP; flag discrepancies/holds.
- Route invoices to designated approvers; track approval status and follow up/escalate to maintain SLA compliance.
- Act as point of contact for project teams on invoice approval tracking and status inquiries.
- Communicate with vendors to resolve conflicts (pricing mismatches missing docs tax duplicate submissions retention credits) and update invoice status.
- Coordinate credit memos and resubmissions when required.
- Maintain an auditable trail of approvals and changes.
- Plan and manage high invoicing workloads smoothing peaks and prioritizing by due date contractual terms and cashflow impact.
- Monitor approval timelines and drive corrective actions.
- Reconcile POs (balances changes retainage) confirm all invoices posted and paid clear GR/IR and archive documentation per policy.
WHO WE ARE:
We are a Service Provider companydifferent from the rest. We pride ourselves in how we treat the most important piece of our companys puzzle: you! We integrate Engineering Construction Maintenance Utilities and Specialized Technical services across the Island (and in the US as well!). Our company is flexible family-oriented and focused on our resources well-being while providing our Pharmaceutical Medical Device and Manufacturing industryclients with top-notch quality talent.Were FITS!
Are you the next piece
Required Experience:
Manager
Key Skills
- Balance Sheet Reconciliation
- Accounting Software
- Computer Operation
- Primary Care Experience
- QuickBooks
- Accounting
- Sage
- Office Experience
- Account Reconciliation
- Microsoft Excel
- Payroll
- Bookkeeping
