Office Administrator
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Job Location:
Pretoria - South Africa
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Description
Job Purpose:
To support operational excellence by providing administrative services to the Executive:
Manufacturing (Bakeries) Manager Bakery Operations and Bakery Manufacturing team.
Responsibilities:
- 1. To support operational excellence by providing travel and diary management services to the technical bakery team by:
- Liaising with travel providers to ensure cost effective flight/ travel and accommodation plans.
- as needed including sourcing of flights hotels visas passports hired cars.
- Timely and correct recording of employees travel related claims and credit card
- To optimize time management for the Technical Bakery Executive and Site Manager by providing the following ongoing secretarial and administrative services such as
- Diary management for offsite and onsite meeting bookings
- raising purchase orders for stationary or service provider orders
- doing monthly GP transactions/ Cost management to process orders
- To support functional performance alignment and standardization through the:
- creation and updating of bakery corporate technical team documents templates and SOPs as and when required.
- preparing communication to relevant stakeholders
- Provide general office management services such as:
- Note taking and typing
- printing binding
- filing and recordkeeping/ Departmental filing system (digital and physical) and
- stationary consumables and petty cash management.
- To create a professional event hosting and welcoming first point of contact for the organisation:
- Greeting visitors and callers courteously and efficiently
- Screening and directing incoming calls appropriately.
- projecting a positive image that builds trust and enhances the organisations reputation.
- Arranging refreshments / meals and branding for internal and external meetings.
- To support fact-based decision making through on time and in full reporting as needed by:
- Collating data and generate the monthly manufacturing bakery exco presentation as well as:
- other weekly and monthly reports
- Applying analytical skill to identify data anomalies for investigation
- Participating in the Invocom as and when required
- Ad hoc support for Corporate and HR projects e.g. internal communications survey
- administration brand ambassador duties etc.
Required Experience:
Unclear Seniority
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
Premier Marine Engineering Services LLC is an engineering shipyard founded and maintained by a passionate and highly skilled group of engineers and technicians with an exceptional track record, with our operations base at Maritime City. Leveraging our core competencies and technical ... View more
