Executive Assistant
Executive Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 60000 - 70000
1 Vacancy
Job Description
As the Chicago Executive Assistant youll be the heart of our officeensuring everything runs smoothly from daily operations to special events. Youll collaborate with teams and leadership manage key administrative tasks and help create a welcoming connected environment for all staff. This role is ideal for someone who is highly organized outgoing and thrives on building relationships and fostering a positive office culture. If youre detail-oriented proactive and love being at the center of the action wed love to meet you.
You will:
- Handle a wide range of administrative support tasks including booking travel submitting expense reports coordinating meetings and placing catering orders.
- Serve as the main point of contact for the office collaborating across teams and with leadership to ensure smooth execution of internal functions and global projects.
- Plan and execute off-site events and staff gatherings such as all-staff monthly meetings (organizing presentations coordinating updates managing setup/AV and handling logistics).
- Coordinate and order full staff lunches and catering for meetings and special events.
- Welcome new hires on their first day ensuring they feel supported and oriented.
- Communicate office updates and important information clearly and promptly to all staff.
- Maintain confidentiality and professionalism in all interactions with office leads the Talent Team and employees.
You have:
- 23 years of professional experience in an administrative office management or executive support role.
- Confidence as the voice and face of the office especially during meetings and events.
- You enjoy fostering dialogue making connections and introductions across the team and are naturally social and outgoing.
- High proficiency in MS Office and presentation software such as Keynote or PowerPoint.
- Superior written and verbal communication skills with excellent word processing abilities.
- Impeccable attention to detail ownership of tasks and a record of seeing assignments through to completion.
- Ability to multi-task prioritize effectively and meet tight deadlineseven under pressure.
- A customer servicefocused attitude and a flexible adaptable approach to changing needs.
What We Offer
- Global maternity and parental leave
- Competitive benefits packages
- Vacation compassionate leave personal/sick days and flex days
- Access to online services for families and new parents
- Early Dismissal Fridays (off at 3:00 PM local time every Friday)
- 13 affinity groups
- Internal learning and development programs
- Enterprise-wide employee discounts
Our new hires & employees are the future of our organization and we want to set you up for long-term an effort to do so we expect our team to work from an office a minimum of 4 days a week.
Salary Range
$60000 - $70000 USD
Critical Mass is an equal opportunity employer.
The Critical Mass Talent Acquisition team will only communicate from email addresses that use the URLs and. We will not use apps such as Facebook Messenger WhatsApp or Google Hangouts for communicating with you. We will never ask you to send us money technology or anything else to work for our company. If you believe you are the victim of a scam please review your local government consumer protections guidance and reach out to them directly.
If U.S. based: Canada based: U.K. based: Costa Rica based:
Employment Type
Full Time
Key Skills
Similar Jobs
Dr. Job is an online platform that connects employers with skilled job seekers, facilitating the search for job opportunities and top talent. Established in 2015. Dr. Job Pro has emerged as the world premier job portal, attracting thousands of job seekers every day from all over the world.
Follow Dr.Job
Dr Job FZ LLC. 2025 © All Rights Reserved