Admin Assistant

JOB SUMMARY

Perform administrative functions by assisting the above property IT team primarily in Singapore as well other company offices. Act as main coordinator to organize discipline meetings and support IT conferences and events. Provide meeting and travel support to the leadership team. Handles confidential and sensitive matters as and when required.

CANDIDATE PROFILE

Education and Experience

• Minimum diploma or equivalent qualification in related field (or the equivalent training/education in respective country).
• Complete knowledge of a full range of administrative processes and advanced knowledge of MS Office and other key office applications
• Excellent command of English and Mandarin (both written and verbal)
• Good process management negotiating influencing and problem resolution skills
• Proven ability to effectively prioritize and execute tasks in a high-pressure environment
• Knowledge of business environment service requirements and hospitality culture is a plus
• Strong verbal and written communication skills

Key Stakeholders

• Continent IT Team primarily based in Singapore Office
• Other above property IT team members including home-based and from other company offices
• Members from other disciplines based in Singapore Office

CORE WORK ACTIVITIES

Managing Projects and Priorities

• Administrative services to continent IT team members including executive support
• Manage the booking of small events and meetings for other disciplines including calendar management
• Responsible for organizing and the success of regional or area IT conference
• Minute taking for inter-department meetings and project calls and track on the follow-up and document the findings
• Hosting of regional IT Educational call and town hall support APAC Technology Council and others
• Provide travel planning and miscellaneous duties to assist the team in maintaining efficiencies.
• Manage the regional or area IT surveys and facilitate the rap session and action planning
• Office Administration: facilitate on invoice processing VIP coordination etc.

Conducting Human Resources Activities

• Managing Continent IT team contact cards personnel details for special occasions and celebrations
• Reporting on Continent Regional IT Team Leave accrual / Training Hours
• Facilitate onboarding process of new hires of continent IT
• Issuing of newsletter and other related communications for VPIT
• Facilitate and support regional training programs

Managing Key Process/Documentation

• Maintain and update the Continent/Regional/Area IT distribution list
• Maintain and update the resource center of PMO including MGS and SharePoint etc.
• Facilitate communication of key Regional/Area IT major announcements and memos management and distribution

CRITICAL COMPETENCIES

At Marriott International we are dedicated to being an equal opportunity employer welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and greatest strength lies in the rich blend of culture talent and experiences of our are committed to non-discrimination on any protected basis including disability veteran status or other basis protected by applicable law.