Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
The Executive Assistant provides high-level administrative organisational and strategic support to the CEO and the management team. This role combines classic EA responsibilities with project coordination business communication and strategic support functions depending on the location. You will act as a key connector across departments enabling the leadership team to achieve strategic and operational goals.
Key Responsibilities
1. Executive & Administrative Support
- Manage CEO calendars appointments and travel arrangements.
- Coordinate steering/ leadership team meetingsincluding agenda preparation logistics equipment setup and minutetaking and tracking postmeeting actions.
- Prepare proofread and maintain documentation reports and presentations to exceptional standards.
- Serve as point of contact for corporate visitors clients and partners; handle confidential information with discretion.
2. Strategic & Project Support
- Support CEO in strategic and operational projects acting as project coordinator or project manager when required.
- Support strategy execution and key initiatives; coordinate timelines risks and interdependencies across business functions
- Prepare decisionmaking materials business analyses and data models for leadership and corporate committees.
- Prepare content for internal and external communication including leadership presentations.
3. Communication & CrossFunctional Coordination
- Facilitate communication between the CEO office and internal stakeholders across departments on decisions actions and deadlines.
- Coordinate executive events townhalls and workshops for the Singapore entity
Qualifications :
- Degree in Business Communications Engineering or related field preferred.
- 37 years of experience as an Executive Assistant or in project/consulting roles supporting senior management.
- Ability to prepare executive analyses/presentations manage complex schedules and deliver under time pressure with high attention to detail
- Strong organisational and administrative abilities.
- Excellent written and verbal communication skills; able to collaborate with stakeholders at all organisational levels globally.
- Proficiency with Microsoft 365 (Outlook Teams PowerPoint Excel OneDrive)
- Proactive open-minded resourceful and able to work independently with sound judgement
- High discretion and confidentiality; attention to detail and commitment to quality
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
We are an international leader in the design and manufacture of intralogistics systems for conveying, loading, palletising, packaging, sortation, and distribution. With 5,600 employees worldwide, we generate an annual order intake of around 1,25 billion euros. Founded in 1935, we are ... View more
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