Executive Assistant
Executive Assistant
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Job Description
Pour obtenir une traduction en franais de loffre demploi suivante veuillez envoyer un courriel . Les demandes seront traites dans un dlai de trois jours ouvrables et la priode de dpt des demandes sera prolonge de trois jours.
To obtain a French translation of the following job posting please email . Requests will be addressed within three business days and the application window will be extended by three business days.
At Ontario Health we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes experiences and value. How we work together is reflected through our five values: integrity inspiration tenacity humility and care.
What Ontario Health offers:
Achieving your career goals is a priority to us. Benefits of working at Ontario Health may include the following based on employment type:
Fully paid medical dental and vision coverage from your first day
a health care spending or wellness spending account
a premium defined benefit pension plan
three personal days and two float days annually
three weeks vacation to start (for individual contributors) increasing to four weeks after two years
career development opportunities
a collaborative values-based team culture
a wellness program
a hybrid working model
participation in Communities of Inclusion
Want to make a difference in your career Consider this opportunity.
As Executive Assistant you will play a pivotal role supporting a Vice President of the Digital Excellence in Health portfolio as well as the Digital Excellence in Health Executive. Youll coordinate high-level agendas timelines team leadership and operations and manage complex meeting schedules. This position calls for exceptional relationship-building and interpersonal skills to foster collaboration across Ontario Healths diverse teams.
If you are a proactive adaptable professional who excels in stakeholder management and thrives in a fast-paced mission-driven organization we invite you to apply and join us in advancing Ontario Healths transformation.
Here is what you will be doing:
Provides executive services to ensure timely and accurate information is prioritized researched analyzed and summarized to ensure the executive is kept apprised of issues operations and activities of the functional area
Serves as the focal point of contact between the Executive and Ontario Health leadership and stakeholders across the health system to manage corporate linkages and protocols
Manages the flow of communications to and from the office to facilitate the prioritization coordination and delegation of requests for information and to ensure the Executive is properly briefed in all significant matters
Provides preliminary review synopses and compilation of materials prepared for the Executives review or in preparation of meetings
Plans and oversees the scheduling of meetings speaking engagements and presentations and coordinates the preparation and/or compilation of background materials
Leads and participates on assigned projects by researching and summarizing topics on a variety of operational and other matters
Attends meetings working groups and committees as part of a community of practice with other Executive Assistants across Ontario Health
Manages day to day office operations including budget administration
QUALIFICATIONS
Education and Experience
Graduation from a college or university; or equivalent education and experience
4 - 6 years experience in providing executive level services and support within a highly demanding work environment
Expertise in prioritizing and managing competing priorities and deadlines
Knowledge of executive office protocols and administrative systems within a government environment is an asset but not required
Proficient in Microsoft Office (Outlook Word Excel and Power Point) and Adobe Acrobat
Experience working in an environment of equity diversity inclusion and anti-racism
Knowledge and Skills
Knowledge of executive office protocols and administrative systems preferably within a government environment
Flexibility and an ability to work with tight timelines
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Very strong interpersonal skills and the ability to build relationships with stakeholders including staff other Executive Assistants leadership and team members from other portfolio areas external partners and external and internal stakeholders.
Expert level written and verbal communication skills
Proven ability to handle confidential information with discretion be adaptable to various competing demands and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
Forward looking thinker who actively seeks opportunities and proposes solutions.
Skills and ability to manage change for a new organizational culture and vision
Political acuity and effective stakeholder management skills
Highly resourceful team-player with the ability to also be extremely effective independently
Forward looking thinker who actively seeks opportunities and proposes solutions.
Skilled in managing work processes adapting procedures and providing optimum services
2 positions available
#LI-SH1
Location: Ontario
Ontario Health supports a hybrid work environment and has office locations across the province. We welcome applications from candidates residing anywhere in the province of Ontario.
Employment Type:
Permanent Full timeContract Length:
N/ASalary Band:
Band 3External Application Deadline Date:
September 24 2025All applicants must be a resident of Ontario to be considered for roles at Ontario Health.
Ontario Health encourages applications from candidates who are First Nations Mtis Inuit and urban Indigenous; Francophone; members ofBlack and racializedgroups; 2SLGBTQIA communities; trans and nonbinary individuals;and people living with disabilities.
Ontario Health is an accessible employer and we offer accommodation in all aspects of employment including the recruitment process. If you require a disability related accommodation in order to participate in the recruitment process please email and a member of the team will connect with you within 48 hours.
Employment Type
Full-Time
