Administration Officer - Eastern Region Office
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
At Melbourne Archdiocese Catholic Schools Ltd (MACS) we envision every student to be inspired and enabled to flourish and enrich the world. MACS is the largest Catholic school system in Australia. We own govern and operate approximately 300 Catholic schools employ over 16000 staff and serve more than 112000 students and their families in the Archdiocese of Melbourne. It is an exciting time to join MACS where we are transforming to bring to life our recently launched strategic plan: MACS 2030: forming lives to enrich the world.
WHY WORK FOR US
- Professional development opportunities with a defined personalised annual budget
- Access to flexible working arrangements which include working from home arrangements
- You will work in a tight-knit supportive team to ensure you succeed in your role
YOUR ROLE
The successful incumbent will be expected to deliver consistent timely accurate and high-level administration and office support including diary and information management.
Description
WHAT YOU WILL DO
- Provide administrative assistance to support the General Manager Eastern Region and the staff group on a day to day basis as required
- Provide diary management for the General Manager Eastern Region
- Prepare review and edit correspondence reports documentation spreadsheets meeting agendas minutes provide minute taking and meeting organisation support as required
- Develop and maintain databases and spreadsheets for the recording of information and preparing reports
- Provide Content Manager record assistance and prepare eRequisitions as required
- Actively participate in continuous improvement of Shared Services processes and procedures
ABOUT YOU
- Administrative Skills: High degree of attention to detail and accuracy in file (paper and electronic) and office management. Excellent ICT skills with strong competency in the use of Microsoft Office suite (specifically PowerPoint Excel MS TEAMS TRIM Google docs Outlook diary management and mail merge functionality)
- Communication: Exceptional written and verbal communication and listening skills with a high degree of professionalism in email and telephone communications
- Interpersonal Skills: Strong capacity to establish and maintain positive working relationships within a team environment and with stakeholders across levels both within and external to MACS. Ability to develop rapport and identify stakeholder interests to successfully navigate relationships
- Information Management: Consistent adherence to maintaining high-level confidentiality and appropriately handling sensitive data. Good awareness of privacy obligations policy and procedure
- Organisation: Strong ability to liaise and coordinate with various staff groups external private and public sector agencies including Church agencies. Significant experience in coordinating meetings for management teams in a complex organisation
- Initiative and problem-solving: Ability to navigate conflicting demands and priorities. Capacity to self-direct and be responsive to supervision and general direction when it is required. Experience innovating ways to improve quality and/or efficiency of own output
HOW TO APPLY
Please refer to the position description for further details about the role and the Key Selection Criteria.
Click to submit your application. If you have any queries about this role they can be directed to our HR team by email
You will need to provide:
1. An up to-date Resume and
2. A cover letter addressing the Key Selection Criteria limited to two pages
Note: MACS is committed to the safety wellbeing and protection of all children in our care. The successful candidate must hold or acquire and maintain a Victorian Institute of Teaching (VIT) and/or Working with Children Check and must be willing to obtain and maintain a National Criminal History Check.
Candidates must hold full Australian Working Rights and provide evidence of this.
APPLICATIONS CLOSE: 4.00pm Friday 26th September 2025
Required Experience:
Unclear Seniority
Key Skills
- Administrative Functions
- office supplies
- Personnel Matters
- Records Management
- Office Procedures
- Space Management
- Daily Operations
- Administrative Policies
- Personnel Management
- Administrative Services
- Interpersonal skills
- Telephone Calls
- Travel Arrangements
- Administrative Procedures
- Word Processing
