Administrative Assistant Remote

This position will be asked to support Directors and higher under risk management. The right candidate will be able to support numerous individuals and high performers will have additional development opportunities to support the risk function. Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling coordination and follow-up tasks for meetings events and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites web pages databases spreadsheets social media accounts; answering telephones and providing related follow- through. Exhibits initiative proficiency and adaptability to optimize the time of those supported.

Strong organizational communication and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software telecommunication and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.

*This Position is Primarily Remote. Individual may be required to travel to the Mayo Clinic Rochester campus based on business needs

**This vacancy is not eligible for sponsorship / we will not sponsor or transfer visas for this position.

During the selection process you may participate in an OnDemand (pre-recorded) interview that you can complete at your convenience. During the OnDemand interview a question will appear on your screen and you will have time to consider each question before responding. You will have the opportunity to re-record your answer to each question - Mayo Clinic will only see the final recording. The complete interview will be reviewed by a Mayo Clinic staff member and you will be notified of next steps.

Position requires high school diploma or G. E. D. with a minimum of two years experience in an administrative support role or one-year degree/diploma in an administrative business or medical-related program with a minimum of one-year experience in an administrative support role or an associates degree in an administrative business or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination creating/transcribing correspondence/documents and utilization of business-related software to produce databases spreadsheets presentations etc.

Possess high-level skills in organization customer service professionalism interpersonal relations written and oral communication and the ability to prioritize frequently and quickly shift tasks and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making judgment and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management.
Proficient application of English grammar punctuation and sentence structure.

Prefer work-related experience within the last ten years. None required. Efficient user of Microsoft tools including Outlook as well as Mayo travel scheduling tools. Ability to anticipate needs of leaders and work efficiently to complete work. Interested in taking on new challenges and willing to be developed on other tasks when time allows.