Administrative Assistant III

Facilitate in the efficient operation of assigned projects and provide clerical services for ESC programs projects and specialists.

Minimum Qualifications:

• High school graduate or equivalent

Knowledge/Skills:

• Proficient skills in typing word processing file maintenance

• Effective communication and interpersonal skills

• Proficient skills in Office Suite

• Ability to use computer and software to develop spreadsheets databases and word processing

• Basic math skills

• Drivers License

Minimum Experience:

One year office experience or equivalent training.

Major Responsibilities and Duties:

1. Sort and distribute incoming correspondence and publications.
2. Maintain physical and computerized records reports and correspondence in organized filing system.
3. Prepare correspondence forms reports and documents and properly route.
4. Place and receive telephone calls take reliable messages and route to appropriate staff
members.
5. Prepare workshop and meeting materials and supplies.
6. Maintain project expenditure records.
7. Requisition materials and supplies.
8. Assist specialists in workshop scheduling set up and close out.
9. Keep informed of and comply with ESC policies and procedures.
10. Maintain confidential information.
11. Perform other duties as assigned.

Equipment Used:

Personal computer printer scanner FAX machine copier calculator typewriter telephone

Physical Demands:

Prolonged use of computer
Ability to work with minimal direct supervision

Environment:

Maintain emotional control under stress
Repetitive hand motions
Prolonged use of computer
Work with frequent interruptions

All positions at ESC 3 are defined as security-sensitive. Security-sensitive positions are those which require employees to be entrusted with the certain types of data whether electronic or in paper form. Those data elements as defined by the ESC 3 Data Classification and Handling Policy may include but not limited to:

• Sensitive Personal Information (SPI)

• Personally Identifiable Information (PII)

• Protected Health Information (PHI)

• Family Educational Records (FERPA Data)

• Federal Tax Information (FTI)

• HIPAA (Health Insurance Portability Accountability Act)

It is the employees on-going responsibility to safeguard this type of data and to report any instance of lost or stolen data.