Administrative Assistant-Full Time
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Title: Administrative Assistant
Department: Integrated Behavioral Health & Wellness
Reports To: Director of Integrated Behavioral Health & Wellness
Department: Integrated Behavioral Health & Wellness
Reports To: Director of Integrated Behavioral Health & Wellness
Position Summary
The Administrative Assistant provides clerical and administrative support to ensure the smooth operation of Athelas programs and services. This role is responsible for managing office tasks maintaining records supporting staff and assisting with communication between individuals served families and providers. The Administrative Assistant plays a vital role in supporting the mission of promoting quality services and inclusion for individuals with Intellectual and Developmental Disabilities.
Essential Duties & Responsibilities
- Answer phones greet visitors and provide general information about programs and services.
- Schedule appointments meetings and training for staff and individuals served.
- Prepare organize and maintain confidential client records in compliance with DDA COMAR Joint Commission and HIPAA requirements.
- Assist with data entry filing copying scanning and other clerical duties.
- Draft and distribute correspondence reports meeting minutes and other documents.
- Support staff with administrative tasks related to case management service coordination and program compliance.
- Assist with preparing documentation for audits licensing and regulatory reviews.
- Maintain calendars track deadlines and provide reminders to staff as needed.
- Provide support for special projects events and program initiatives.
Qualifications
Education & Experience:
- High school diploma or GED required; some college coursework or administrative training preferred.
- Prior experience in an administrative or office support role preferably in human services healthcare or a nonprofit setting.
Skills & Competencies:
- Strong organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint) and basic database entry.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Customer service skills when interacting with staff individuals served and families.
Working Conditions
- Standard office environment with occasional interaction in program settings.
- MondayFriday schedule with some flexibility for program needs.
Core Values
- Respect: Treat all individuals with dignity and professionalism.
- Integrity: Maintain confidentiality and ethical standards in all tasks.
- Support: Provide dependable and efficient assistance to staff and individuals served.
- Teamwork: Contribute to a collaborative and positive workplace.
Benefits:
Health:Vision Dental supplemental coverage through Aflac. Employee Assistance Program (EAP)
Employee Incentives: Company Paid: Short / Long Term Disability Insurance Term Life Insurance Tuition Reimbursement Program Flexible Spending Account Sunny Day Fund
Work-Life Balance: Vacation Sick Personal Bereavement Jury Duty
Financial: 403B plan Employee Credit Union (SECU)
*Dependent on Full or Part time status
Please Note: This job description is not all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. All working hours and location may be subject to change.
Key Skills
- Abinitio
- Administration And Accounting
- Android
- Bid Management
- Inventory Management
- Embedded C
