Vehicle Coordinator - (Technical Manager Iii)

Springfield - USA

Monthly Salary: $ 5055 - 8800

Posted on: 09-09-2025

Vacancies: 1 Vacancy

Job Summary

Job Requisition ID:49428 IPR# 25-00270
Closing Date: 09/18/2025
Agency:Department of Transportation

Position Title: Technical Manager III
Salary: Anticipated Starting Salary: $5055 Monthly; Full Range: $5055 - $8800 Monthly
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:NR916 Pro Tech Teamsters

This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.

Why Work for Illinois

Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home. No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

This position is accountable for compiling and maintaining detailed information pertaining to the use operation cost and condition of the vehicle fleet for the Bureau of Investigation and Compliance (BIC). This position is also responsible for administering the vehicle fleet operation and annual physical inventory of in-house equipment for BIC as outlined in the departments Property Control and Inventory Manual.

Essential Functions

Administers and maintains operation of Bureau of Investigation and Compliance (BIC)s vehicle fleet including all vehicles and trailers assigned to field personnel and interim assignment vehicles. This involves ensuring that all vehicles are always maintained and in good working condition including resolving mechanical and operational problems on short notice.
Administers BICs Asset Management Program (AMP) by providing timely and accurate data entry and management reports and ensuring proper utilization of BICs vehicle fleet.
Ensures compliance with all AMP required procedures for BIC vehicles by preparing vehicle cost and utilization reports.
Formulates and implements changes in BICs vehicle use and maintenance procedures and acts as the liaison with Bureau of Business Services (BoBS) Central Management Services Division of Vehicles (CMS/DOV) and Secretary of State (SOS) to interpret and implement vehicle policy changes by these agencies.
Administers BICs vehicle retention program to retain and reallocate more than 75 vehicles and trailers annually.
Ensures BIC performs an annual physical inventory of in-house equipment and vehicles as outlined in the departments Property Control and Inventory Manual.
Works closely with BoBS in processing requests for vehicle credit card replacement title changes and transfers I-Pass replacement license plate acquisitions and other vehicle support services.
Creates updates and maintains an internal BIC fleet procedure manual for all BIC personnel to follow.
Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees.
Performs other duties as assigned.

Minimum Qualifications

Completion of a bachelors degree majoring in business or public administration or a related field; OR completion of two years of college plus two years of experience with vehicle or fleet operations management operational equipment maintenance management or combination thereof; OR six years of experience with vehicle or fleet operations management operational equipment maintenance management or combination thereof.

Preferred Qualifications

Ability to plan schedule and organize vehicle fleet activities
Ability to establish programs procedures policies and guidelines related to vehicle fleet management.
Ability to review organize and evaluate preventative service and maintenance documentation
receipts and billing statements information systems.

Conditions of Employment

Occasional statewide travel with overnight stays.
Valid drivers license.
Successful completion of a background screening
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment the employee shall prior to accepting any such non-State employment offer notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.

About the Agency

The Illinois Department of Transportation is seeking to hire a Vehicle Coordinator.

The IDOT team works diligently to provide safe cost-effective transportation for Illinois in ways that enhance quality of life promote economic prosperity and protect our environment. We are problem solvers and leaders constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.

The department offers extensive training and career advancement opportunities.Employees also receive a robust benefit package including:

Monday-Friday work schedule
Flexible work schedules in several program areas (flexible time hybrid scheduling)
Health Life Vision and Dental Insurance
Pension Plan
(12) Weeks paid Maternity/Paternity Leave
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
Employees earn (12) paid Sick Days annually
New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
Employees earn (3) paid Personal Days annually
(13-14) paid holidays annually (based on start date)
Tuition Reimbursement
Employee Assistance Program and/or mental health resources

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

Work Hours:8:00 AM - 4:30 PM Monday - Friday
Work Location: 3215 Executive Park Dr Springfield Illinois 62703

Work Office: Office of Finance & Administration Bureau of Investigations & Compliance

Agency Contact:
Posting Group: Transportation; Building Fleet & Institutional Support; Fiscal Finance & Procurement

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this

position. As a result the employee should be aware that if offered non-State employment during State

employment or within one year immediately after ending State employment the employee shall prior

to accepting any such non-State employment offer notify the Office of the Executive Inspector

General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.

NOTICE:Please note that this position is one of many IDOT positions that has been identified as one that is properly a Personnel Code-covered role. This change does not affect the union status listed duties job responsibilities or working title ofVehicle Coordinator but does provide the position with additional job protections not previously available. This position will change from the Technical Manager III classification to Transportation Executive I in the near future as part of the completion of this ongoing administrative alignment project.

APPLICATION INSTRUCTIONS

Use the Apply button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the homepage in the blue ribbon.

Non-State employees should log in on the using the View Profile link in the top right of the homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.

If you have questions about how to apply please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on click Application Procedures in the footer of every page of the website.

Seasonal and temporary workers should use a personal e-mail address when applying for jobs.

The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

Required Experience:

Manager

Job Requisition ID:49428 IPR# 25-00270Closing Date: 09/18/2025Agency:Department of TransportationPosition Title: Technical Manager IIISalary: Anticipated Starting Salary: $5055 Monthly; Full Range: $5055 - $8800 MonthlyJob Type: SalariedCategory:Full TimeCounty: SangamonNumber of Vacancies: 1Bargain...