Clerk - Business Office

Spanaway, WA - USA

Monthly Salary: Not Disclosed

Posted on: 08-09-2025

Vacancies: 1 Vacancy

Job Summary

Position Type:
Classified/Secretarial/Clerical/Health

Date Posted:
9/5/2025

Location:
EDUCATIONAL SERVICE CENTER (ESC)

Closing Date:
09/11/2025

THIS POSITION IS FOR 8 HOURS PER DAY AT 260 DAYS PER YEAR.
PAY FOR POSITION: PSE SALARY SCHEDULE LEVEL 5 - $ 24.76

GENERAL SUMMARY
This positions responsibilities are to provide a variety of clerical support to the business office.Duties include data entry filing records maintenance; backup and peak load assistance for the department.

ESSENTIAL FUNCTIONS
Depending upon the individual assignment the Clerk - Business Office may perform all or a combination of the following:

1. Provides clerical support to the department; creates and maintains payroll and accounting files; ensures payroll filing is kept current; performs a variety of office support.

Serves as support for department projects including surveys and reports.
Tracks a variety of projects and deadlines; coordinates with designated staff to meet established deadlines.
Assists in records maintenance developing and running a variety of computerized reports filing payroll and accounting records as needed.
Provides backup and peak load assistance to business office department.
Operates a computer and a variety of software packages such as word processing spreadsheet database desktop publishing and mainframe computer applications. Provides a variety of routine and custom reports as requested. Assists with reconciliations. Performs data entry under the direction of the business office management staff.
Models appropriate and cooperative behavior including protecting confidential information consistent with district ethical guidelines.
Completes confidential verification of employment requests. Maintains strict confidentiality of staff payroll and benefit records.
Compiles and maintains new hire packets for payroll and ensures an appropriate level of new hire packets are always available.
Prepares assembles collates and distributes various training materials as needed.
Compiles district annual Impact Aid data.

OTHER FUNCTIONS

Assists with distribution of business office forms.
May receive open date stamp and route department mail.
May serve on various district committees and/or departmental work teams.
Performs related duties consistent with the scope and intent of the position.

REPORTING RELATIONSHIPS
Reports to the Director of Budget and Finance.

MENTAL DEMANDS
Required to adapt to shifting priorities and to frequently re-channel work effort and experiences frequent interruptions; may occasionally deal with distraught or difficult individuals; required to perform repetitive data entry tasks; periodically required to meet processing deadlines.

PHYSICAL DEMANDS
Required to sit or stand for prolonged periods; periodically exposed to visual display terminal for prolonged periods. Required to lift and position files binders and supplies up to forty (40) pounds. Required to bend kneel and climb low stepladder.

MINIMUM QUALIFICATIONS

Education and Experience
Education training skills and experience necessary to carry out the assignment. Experience involving maintenance of computerized records system and general office procedures. Payroll and accounting experience preferred.

Required Knowledge Skills and Abilities
Skill in effective oral and written communication. Ability to learn district payroll and accounting practices and procedures. Data entry Excel spreadsheets and ten-key skills. Ability to plan organize prioritize and complete tasks. Ability to operate a computer and ability to learn a variety of software packages. Ability to produce accurate records and reports. Ability to produce accurate payroll and accounting data records and reports. Effective customer service skills. Ability to establish and maintain effective working relationships with a variety of others.

Licenses/Special Requirements
Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation abuse injury or neglect of a minor. Must complete training in and adhere to district infection control plan.

PSE UNIT AFFILIATION
Secretarial/Clerical

CONDITIONS
The preceding list of essential functions is not exhaustive and may be supplemented as necessary.

WAGES AND BENEFITS
Click hereto access details on the following:

Salaries/Wages
Insurance
Retirement Plans
Paid Time Off or Vacation
Paid Holidays
Other Compensation

Non-Discrimination Policy

Bethel School District does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Compliance / Gender-Inclusive Schools Coordinator Debbie Carlman 253.800.2019; Title IX Coordinator Mel Boyd 253.800.2029; and 504 Coordinator Melissa Munson-Merritt 253.800.2301. All individuals may be reached at this address: 516 176th Street East Spanaway WA 98387.

Title IX inquiries may also be directed toward the U.S. Department of Education Office for Civil Rights (OCR): Information about the nondiscrimination and sex-based discrimination policies and grievance procedures and how to report a concern or complaint:.

Position Type:Classified/Secretarial/Clerical/HealthDate Posted:9/5/2025Location:EDUCATIONAL SERVICE CENTER (ESC) Closing Date: 09/11/2025THIS POSITION IS FOR 8 HOURS PER DAY AT 260 DAYS PER YEAR. PAY FOR POSITION: PSE SALARY SCHEDULE LEVEL 5 - $ 24.76 GENERAL SUMMARY This positions responsibilitie...

Position Type:
Classified/Secretarial/Clerical/Health

Date Posted:
9/5/2025

Location:
EDUCATIONAL SERVICE CENTER (ESC)

Closing Date:
09/11/2025

Serves as support for department projects including surveys and reports.
Tracks a variety of projects and deadlines; coordinates with designated staff to meet established deadlines.
Assists in records maintenance developing and running a variety of computerized reports filing payroll and accounting records as needed.
Provides backup and peak load assistance to business office department.
Operates a computer and a variety of software packages such as word processing spreadsheet database desktop publishing and mainframe computer applications. Provides a variety of routine and custom reports as requested. Assists with reconciliations. Performs data entry under the direction of the business office management staff.
Models appropriate and cooperative behavior including protecting confidential information consistent with district ethical guidelines.
Completes confidential verification of employment requests. Maintains strict confidentiality of staff payroll and benefit records.
Compiles and maintains new hire packets for payroll and ensures an appropriate level of new hire packets are always available.
Prepares assembles collates and distributes various training materials as needed.
Compiles district annual Impact Aid data.