Animal Services Foster Coordinator

Under the general supervision of the Animal Care Manager the Foster Care Coordinator provides a vital role in advancing Ventura County Animal Services (VCAS) lifesaving mission. This position is responsible for recruiting coordinating and supporting foster caregivers while ensuring clear communication and collaboration with the kennel supervisors veterinary staff and other animal pathway coordinators. The Foster Care Coordinator maintains detailed tracking of foster animals provides guidance to foster families and works proactively to ensure animals receive the care they need until adoption or return to the shelter.

THE IDEAL CANDIDATE
The ideal candidate for the Foster Care Coordinator position is a highly organized and compassionate individual with a background in animal care volunteer coordination or foster program management. They should have some knowledge of animal behavior medical needs and sheltering best practices along with excellent communication and interpersonal skills to engage with foster caregivers volunteers and staff professionally and empathetically. Strong organizational abilities are essential and experience in scheduling maintaining accurate records and managing multiple cases simultaneously is ideal. Proficiency in shelter management software email and social media for communication and record-keeping is highly desirable. Bilingual skills in English and Spanish are preferred.

PAYROLL TITLE: Technical Specialist IV-PH

DEPARTMENT/AGENCY: Animal ServicesAgency

EDUCATIONAL/BILINGUAL INCENTIVE:Incumbents may be eligible for an educational incentive of 2.5% 3.5% or 5% based on completion of an Associates Bachelors or Masters degree that is not required for the classification. Incumbents may also be eligible for bilingual incentive depending upon operational need and certification of skill.

Technical Specialist IV-PH is represented by the Services Employee International Union (SEIU) and is eligible for overtime compensation.

The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary and Fixed-term) Intermittent and Extra Help vacancies for this position only.There is currentlyone(1) Regular vacancy.

TENTATIVE SCHEDULE
OPENING DATE:September 6 2025-
CLOSING DATE:September 19 2025

Duties may include but are not limited to the following:

• Maintains consistent contact and communication with foster participants including addressing medical behavioral or procedural questions from foster participants throughout the day by phone email text message and/or the foster volunteer Facebook page; maintains the resources webpage to assist foster volunteers;
• Provides foster volunteers with supplies and medications for animals as needed; ensures volunteers are adhering to policies;
• Conducts training onsite to introduce foster volunteers to potential foster animals (animal handling) as well as administrative tasks and policies as part of the foster program; provides training for more advanced foster tasks such as bottle feeding administering medications (orally or through subcutaneous injections) handling and training behaviorally challenging animals;
• Performs administrative duties including data entry/updating volunteer program software and shelter software; updates program policies procedures manuals and other materials as needed;
• Conducts outreach for the foster care program which includes contacting foster volunteers to find temporary placement for animals in need;
• Creates social media posts to market foster animals for adoption as well as recruit additional foster volunteers;
• Orders and purchases foster program supplies such as food and training equipment;
• Coordinates with shelter staff and or outside veterinary offices for emergency and routine foster medical needs; also coordinates with shelter staff to urgently place animals in need of foster (at times after business hours);
• Creates and updates training materials (manuals waivers training videos and other resources) for the foster volunteer program;
• Acts as liaison between foster volunteers and adopters; conducts meet and greet adoption sessions and processes applications;
• Schedules onsite volunteers for foster related volunteer duties; maintains and updates veterinary appointment scheduling and foster training scheduling program; and
• Performs other related duties as assigned.

These are entrance requirements to the exam process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION TRAINING and EXPERIENCE
Any combination of education training or experience equivalent to two (2) years of program development and implementation.

NECESSARY SPECIAL REQUIREMENTS

• Must have experience working with shelter animals of all types and sizes.
• Must possess and maintain a valid California driver license.
  • Note to out-of-state applicants:If you currently possess a valid driver license from your state of residence you meet this requirement and if selected for the position you will be afforded approximately 30 days from date of hire to obtain and thereafter maintain a valid California driver license.
• Intermediate skill/proficiency in Microsoft Office programs (Word Excel PowerPoint)
• Must be willing and able to work in a facility where euthanasia is performed.
• Must be willing and able to work evenings weekends and holidays.
• This position will work primarily out of our Camarillo shelter location but must be available to work from our Simi Valley shelter and throughout the County.
• Must be proficient with the Departments shelter software program and foster management program within the first six (6) months of hire
• Incumbents may be required to wear a uniform during work hours
• Must be able to stand for long periods of time bend stoop reach and lift/carry animals and equipment weighing up to 50 lbs.

• Bilingual in English and Spanish
• Experience working with animal foster care program development or coordination and training of volunteers/staff.
• Experience using Crystal reports.
• Experience using social media platforms: Facebook X (Twitter) Instagram YouTube and TikTok.

FINAL FILING DATE: Applications must be received by County of Ventura Human Resources no later than 5:00 PM on September 19 2025.

To apply on-line please refer to our web site at. If you prefer to fill out a paper application form please call for application materials and submit them to County of Ventura Human Resources 646 County Square Dr. Ventura CA 93009.

Note to Applicants:It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however it/they may not be submitted in lieu of the application.

SUPPLEMENTAL QUESTIONNAIRE qualifying: All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicants qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.

APPLICATION EVALUATION qualifying: All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue through the screening and selection process.

TRAINING & EXPERIENCE EVALUATION: A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by an applicant including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the applicant meets the stated requirements; rather the T&E is one method for determining who is the better qualified among those who have shown that they meet the stated a T&E applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Applicants are typically scored/ranked in relation to one another; consequently when the pool of applicants is exceptionally strong many qualified applicants may receive a sore or rank which is moderate or even low resulting in them not being advanced in the process.

In a typical T&E your training and experience are evaluated in relation to the background experience and factors identified for successful job performance during a job analysis. For this reason it is recommended that your application materials clearly show your relevant background and specialized knowledge skills and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence. Responses such as See Resume or Refer to Resume are not acceptable and may disqualify an applicant from further evaluation.

ORAL EXAM 100%: A job-related oral examination may be conducted to evaluate and compare participating candidates knowledge skills and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

NOTE: If there are three (3) or fewer qualified applicants an oral examination will not be conducted. Instead a score of seventy percent (70%) will be assigned to each application and each applicant will be placed on the eligible list.

Applicants successfully completing the examination process may be placed on an eligible list for a period of one (1) year.

BACKGROUND INVESTIGATION: A thorough pre-employment post offer background investigation which may include inquiry into past employment education criminal background information and driving record may be required for this position.

EQUAL EMPLOYMENT OPPORTUNITY
The County of Ventura is an equal opportunity employer to all regardless of age ancestry color disability (mental and physical) exercising the right to family care and medical leave gender gender expression gender identity genetic information marital status medical condition military or veteran status national origin political affiliation race religious creed sex (includes pregnancy childbirth breastfeeding and related medical conditions) and sexual orientation.

For further information about this recruitment please contact Rhiannon Flores by e-mail at or by telephone at .