Executive Assistant & Office Management (Hybrid)

We are HALO! We connect people and brands to create unforgettable meaningful and lasting experiences that build brand engagement and loyalty for our over 60000 clients globally. Our nearly 2000 employees and 1000 Account Executives located in 40 sales offices across the United States are the reason HALO is the global leader in branded merchandise uniform programs and recognition and incentive solutions.

HALO is seeking an Executive Assistant (EA) will provide high-level administrative support to the Chief Executive Officer (CEO) and over time to other executives within the leadership team. This role requires exceptional organizational skills discretion and the ability to manage multiple priorities in a fast-paced environment. The EA will serve as a trusted partner ensuring leaders are well-supported and able to focus on driving business strategy and addition this person will serve as the main point of contact of the day-to-day operations of the office ensuring that administrative processes run smoothly. This role requires attention to detail and the ability to manage multiple priorities while supporting company leadership.

Responsibilities

C-Suite Support

• Provide comprehensive calendar management for the CEO including scheduling meetings resolving conflicts and prioritizing time effectively.
• Coordinate domestic and international travel including itineraries accommodations and expense reporting.
• Prepare and edit correspondence reports presentations and other documents for executive review.
• Plan and coordinate executive meetings board meetings and company events including logistics agendas materials and vendor management.
• Act as a liaison between the CEO executive team employees and external stakeholders ensuring timely and clear communication.
• Maintain confidentiality with sensitive company and personal information.
• Proactively anticipate the needs of executives and provide solutions to enhance efficiency.
• Expand support to other senior leaders as business needs evolve.

Office Management

• Serve as the first point of contact for employees and visitors.
• Manage day-to-day office operations including scheduling correspondence filing systems and data management.
• Coordinate vendor relationships stock procurement and mail delivery distribution.
• Organize staff events meetings and serve as cross-functional communication support.

• 5 years of executive administrative experience supporting C-suite leader(s).
• Proven expertise in calendar management travel coordination and meeting planning.
• Strong organizational time management and problem-solving skills with the ability to adapt to shifting priorities.
• Excellent written and verbal communication skills.
• High degree of professionalism discretion and integrity.
• Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and collaboration tools (e.g. Teams Zoom Slack).
• Ability to work independently and as part of a team in a dynamic environment.

Compensation: The estimated base salary range for this position is between $55000 and $85000 annually. Please note that this pay range serves as a general guideline and reflects a broad spectrum of labor markets across the US. While it is uncommon for candidates to be hired at or near the top of the range compensation decisions are influenced by various factors. At HALO these include but are not limited to the scope and responsibilities of the role the candidates work experience location education and training key skills internal equity external market data and broader market and business considerations.

Benefits: At HALO we offer benefits that support all aspects of your life helping you find a work-life balance thats right for you. Our comprehensive benefits include nationwide coverage for Medical Dental Vision Life and Disability insurance along with additional Voluntary Benefits. Prepare for your financial future with our 401(k) Retirement Savings Plan Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA).

More About HALO: At HALO we energize our clients brands and amplify their stories to capture the attention of those who matter most. Thats why over 60000 small- and mid-sized businesses partner with us making us the global leader in the branded merchandise industry.

• Career Advancement: At HALO were passionate about promoting from within. Internal promotions have been key to our exponential growth over the past few years. With so many industry leaders at HALO youll have the opportunity to accelerate your career by learning from their experience insights and skills. Plus youll gain access to HALOs influential global network leadership opportunities and diverse perspectives.
• Culture: We love working here and were confident you will too. At HALO youll experience a culture of ingenuity inclusion and relentless determination. We push the limits of possibility and imagination by staying curious humble and bold breaking through yesterdays limits. Diversity fuels our creativity and we thrive when each of us contributes to an inclusive environment based on respect dignity and equity. We hold ourselves to a high standard of excellence with a commitment to results and supporting one another with accountability transparency and dependability.
• Recognition: At HALO your success is our success. You can count on us to celebrate your wins. Colleagues across the company will join in recognizing your milestones and nominating you for awards. Over time youll accumulate recognition that can be converted into gift cards trips concert tickets and merchandise from your favorite brands.
• Flexibility: Many of our roles offer hybrid work options and we pride ourselves on flexible schedules that help you balance professional and personal demands. We believe that supporting our customers is a top priority and trust that you and your manager will collaborate to create a schedule that achieves this goal.

HALO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We insist on an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race color religion sex pregnancy (including childbirth lactation and related medical conditions) national origin age physical and mental disability marital status sexual orientation gender identity gender expression genetic information (including characteristics and testing) military and veteran status and any other characteristic protected by applicable law. Inclusion is a core value at HALO and we seek to recruit develop and retain the most talented people.

HALO participates in E-Verify. Please see the following notices in English and Spanish for important information: E-Verify Participation and Right to Work.

HALO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at Please do not use this as an alternative method for general inquiries or status on applications as you will not receive a response. Reasonable requests will be reviewed and responded to on a case-by-case basis.