Administrative Analyst

We are seeking a detail-oriented and highly organized Administrative Analyst to support executive leadership with data analysis reporting and administrative functions. This position plays a critical role in compiling reviewing and interpreting operational and financial information to support decision-making within the production side of the enterprise.

Job Summary: The Administrative Analyst will work directly with the CEO of Production providing a hybrid of high-level administrative support and business/financial analysis. This role requires strict confidentiality precision and strong organizational and analytical skills. The Administrative Analyst will be responsible for managing sensitive information compiling and analyzing production and financial data and preparing executive-level reports and presentations that support strategic decision-making.

Supervisory Responsibilities:

• None

Duties/Tasks/Responsibilities:

• Prepare meeting agendas compile briefing materials and record notes and action items.
• Draft proofread and manage confidential correspondence reports and documents.
• Maintain accurate and organized digital and physical filing systems.
• Maintain strict confidentiality in handling sensitive business and personnel information.
• Develop and maintain organized digital and physical filing systems for executive documentation.
• Collect consolidate and validate production operational and financial data from multiple departments.
• Create update and maintain spreadsheets to track costs budgets and productivity
• Perform variance analysis and trend reporting to support executive decisions.
• Ensure accuracy and consistency of data through validation and reconciliation processes
• Design and prepare professional PowerPoint presentations for executive and board meetings.
• Build dashboards and reports to monitor performance against strategic goals.
• Provide weekly monthly and quarterly reporting to leadership.
• Draft concise executive summaries highlighting risks trends and opportunities
• Partner with all departments to gather accurate data when needed.
• Coordinate deadlines and reporting deliverables across departments.
• Act as a point of contact between the CEO of Production and department managers for project needs.
• Support executive monitoring of company initiatives and projects.
• Track and report on progress toward strategic business goals.
• Identify process improvements in reporting data management and administrative workflows.
• Demonstrates a willingness to take on new tasks with a general attitude that no task is too small impossible or cannot be improved.
• Work autonomously while ensuring CEO of productions expectations are readily met and exceeded.
• Maintain a clean and safe working environment
• Consistent and Reliable attendance is mandatory
• All other duties as assigned

Required Skills/Abilities:

• Must be able to work under extreme pressure at times.
• Problem-solving skills with the ability to think critically adapt quickly and resolve roadblocks efficiently.
• Strong analytical skills with the ability to interpret complex data and translate into actionable insights.
• High level of discretion and confidentiality in handling sensitive company and personnel information.
• Advanced proficiency in Microsoft Office Suite particularly Excel and PowerPoint.
• Excellent organizational skills and attention to detail; ability to manage multiple tasks under tight deadlines.
• Strong written and verbal communication skills including the ability to draft executive-level documents and presentations.
• Ability to work independently with minimal supervision while also collaborating effectively with cross-functional teams.
• Professional presence with the ability to interact effectively with executive leadership and staff
• Ability to adapt quickly to changing priorities and business needs.

Education and Experience:

• Bachelors degree in Business Administration Finance Data Analytics or a related field preferred.
• Associate degree with equivalent relevant work experience may be considered.
• Demonstrated experience in an administrative analyst or hybrid role required.
• Advanced proficiency in Microsoft Excel (pivot tables charts formulas) and PowerPoint (executive-level presentations).

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times (e.g. carrying files presentation materials or equipment).
• Ability to move between office areas to gather documents attend meetings or coordinate with departments.
• Visual acuity to review and analyze detailed spreadsheets reports and presentations.
• Manual dexterity to operate standard office equipment such as computers printers and copiers

.

Must be authorized to work in the United States and successfully pass a comprehensive criminal background investigation.

For more information and details email

Moore Digital Print and Mail Center Tulsa is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status. Moore Digital Print and Mail Center Tulsa is also committed to compliance with all fair employment practices regarding citizenship and immigration status.