Executive Administrative Assistant - Toronto
Executive Administrative Assistant - Toronto
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Job Description
Join our Commercial & Investment team as an Executive Administrative Assistant where you will have the opportunity to work in a fast-paced organization. This role offers daily interaction with executive level internal clients across various lines of businesses providing a platform for professional growth and skill enhancement. Be part of a team that values structure attention to detail and quality focus.
As an Executive Administrative Assistant you will possess structure attention to detail quality focus high energy and flexibility to a high-paced organization. You will need to work well in a team environment be able to represent the senior leaders and team with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interactions with various executive level internal clients across the lines of business. You will need to adapt to procedures processes and techniques to complete assignments in line with the departments activities and goals.
Job Responsibilities:
- Maintaindetailed calendars
- Coordinate visitor access and handle logistics
- Organize and arrange onsite and offsite events such as but not limited to virtual and in-person meetings and roadshows including invitations scheduling catering and set-up and transportation
- Screen incoming calls and determine the level of priority while using caution in dispensing information
- Manage the coordination and logistics of both internal and external meetings. Work closely with sales team to ensure clients are registered and meetings are scheduled
- Arrange and coordinate domestic and international travel
- Process T&E expenses for team members. Process invoices. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
- Produce high quality emails and messages to individuals at all levels of the organization
- Handle regular activities without prompting and advise in advance with possible issues or delays
- Assist in editing spreadsheets and presentations including printing and binding for client meetings
- Work cooperatively with the administrative assistant team in positive partnership to support each other smoothly
- Lead and coordinate on ad hoc projects as requested
Required qualifications skills and capabilities
- Preferably candidates should have at least 3years of administrative experience supporting all levels through managing director
- Advanced calendar management
- Advanced ability to organize and prioritize
- Tact and good judgment in confidential situations and proven experience interacting with senior management
- Strong interpersonal written and oral communication skills
- Candidates should have Expense Invoice and Charitable Contributions knowledge
- Proficiency within Microsoft OfficeSuite including Excel and PowerPoint
- Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
- Ability to learn procedures andprocesses quickly
Employment Type
Full-Time
