Executive Administrative Assistant
Executive Administrative Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Title: Executive Administrative Assistant
State Role Title:Admin and Office Spec III
Hiring Range: Commensurate With Experience
Pay Band: 3
Agency: Dept Behavioral Health/Develop
Location:Comm Ctr for Child & Adoles
Agency Website: Type: General Public - G
Job Duties
This position is required to provide advanced administrative/secretarial support to the Chief Nurse Officer. The incumbent must solve administrative problems related to office policies procedures programmatic requirements and problems that are identified by external review bodies other organizations and consultants as well as the addition the incumbent must assure that all supplies are present and operating to support the CNO office. Requires the exercise of independent judgment and decision making involving the application & interpretation of policies/procedures of the Nursing Department. Responsible for ensuring all actions are handled in a timely confidential and professional manner. Interprets policies procedures and guidelines. Assures compliance with external regulatory agencies rules and regulations including the licensing boards.
Minimum Qualifications
Ability to work independently and problem solve and use sound judgement to make decisions.
Ability to work under pressure and meet deadlines.
Ability to organize and carry out clerical and administrative support tasks including document preparation filing etc.
Experience with Microsoft Office and database applications (e.g. Microsoft software incl. WORD Excel etc.)
Ability to interact with others in person and by phone in a patient courteous organized and efficient manner; skills in establishing and maintaining effective working relationships with staff.
Ability to organize and prioritize tasks including the ability to successfully manage multiple projects simultaneously.
Ability to maintain high level of confidentiality learn and be guided by privacy regulations (e.g. HIPAA) and to treat confidential and personal information with sensitivity and responsibility.
Ability to work comfortably in a fast-paced and high-stress environment.
Additional Considerations
Experience in an Administrative support role to a manager or supervisor- preferably in a healthcare setting.
Microsoft Office / Suite experience.
Experience with Kronos and UKG.
Experience with PageUp.
Special Instructions
You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.
Applicants must list all relevant experience that you wish to be considered for this position. Applicants will be provided confirmation of receipt when your application and/or resume is submitted. Please refer to Your Application in your account to check the status of your application for this position. A fingerprint-based criminal history check and reference checks are required for the selected candidate for this position. Under Virginia Code 37.2-314 and 37.2-408.1 the Department of Behavioral Health and Developmental Services is prohibited from employing or using as volunteers persons who have been convicted of specific barrier crimes or persons who may be the subject of pending barrier charges.
DBHDS facilities are no longer required to ensure that all staff members are vaccinated against COVID-19. However facilities encourage and educate staff on the benefits and continue to offer COVID-19 vaccination programs to staff residents/clients. Employees may be required to disclose immunization status for purposes of infection prevention and/or management of outbreaks. Upon acceptance of a job offer new recruits will be asked to disclose their vaccination status (and for those fully vaccinated proof of vaccination) during the pre-employment process. If you have any questions contact the Office of Human Resources.
Commonwealths Alternate Hiring Process: In support of the Commonwealths commitment to inclusion individuals with disabilities are encouraged to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor with the Department of Aging and Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS to get their Certificate of Disability. To obtain a Certificate of Disability go to: or call DARS at .
Reasonable accommodations are available to persons with disabilities during the application and/or interview process per the Americans with Disabilities Act. Contact Human Resources at for assistance.
DBHDS is an equal Opportunity Employer. Employment opportunities are open to all regardless of race sex color national origin religion sexual orientation gender identity age veteran status political affiliation genetics or disability. Minorities Individuals with Disabilities Veterans and people with National Service experience are encouraged to apply. EEO/AA/TTY.
Contact Information
Name: John Lee
Phone:
Email:
In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.
Employment Type
Full-Time
