Administrative Assistant - Legal and Compliance

Job Description:

Seeking a dependable and detail-oriented Part-Time Administrative Assistant to support both the Legal and Compliance team. This onsite role is ideal for someone who thrives in a structured environment is highly organized and can maintain confidentiality while managing sensitive information. The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency.

Mail Management (Primary):

• Open sort and scan incoming legal and operational mail (approx. 45 hours/week)
• Digitally distribute mail to the appropriate team members or systems
• Maintain secure handling and storage of sensitive or confidential materials
• Review incoming legal emails and upload digital files to our legal order management tool
• Identify key information (such as name of serving party case number type of legal order) and enter this information into the legal order management tool Litigation Tool Data Entry:
• Enter and update case information in our litigation management system
• Assist with organizing and maintaining accurate legal records
• Generate and distribute basic reports as needed

Legal Administrative Support:

• Prepare edit and organize legal or business documents
• Help with ad hoc legal requests

Qualifications:

• Previous experience in an administrative legal or executive assistant role preferred
• Strong attention to detail and ability to handle confidential information with discretion
• Proficient in using scanners digital filing systems and Google Workspace
• Reliable professional and self-motivated
• Excellent organizational and communication skills
• Ability to learn or knowledge of case and legal order management tools Safari and JIRA.

Key Focus Areas:

• Mail management opening sorting scanning and securely distributing incoming legal/operational mail (45 hours/week)
• Reviewing incoming legal emails and uploading digital files to the legal order management tool
• Data entry for litigation management system entering case details maintaining records generating reports
• Legal administrative support preparing/editing documents handling ad hoc requests

Confidentiality:

• Must handle sensitive legal and compliance information with discretion

Required Skills/Tools:

• Experience in administrative legal or executive assistant roles preferred
• Proficiency in scanners digital filing systems Google Workspace
• Strong attention to detail organizational skills and reliability

MUST HAVE:

• Experience in administrative legal or executive assistant roles.
• Proficiency in scanners digital filing systems Google Workspace.
• Must handle sensitive legal and compliance information with discretion.
• Experience in Mail management Legal administrative support and Data Entry.
• Knowledge of case and legal order management tools Safari and JIRA.