Executive Assistant (Hybrid)
Executive Assistant (Hybrid)
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1 Vacancy
Job Description
Amit at
Title: Executive Assistant (Hybrid)
Duration: 3 Months
Location: Bolingbrook IL
The Executive Assistant is responsible for providing administrative support to multiple high-level executives on the Ecommerce & Digital Team helping to manage schedules travel and meeting arrangements and expense reporting in addition to aiding in the development of correspondence and presentation documents and communications to the team and the organization. The ideal candidate will have a high degree of accountability and self-management while balancing tasks partners and deadlines.
Manage the leaders time through strategic and proactive calendar management and scheduling including managing invitations and prioritization when calendar conflicts arise
Coordinate business and event travel for officer level leaders and expense management for Directors and Officers
Manage meeting set up including preparing presentation content and handouts recording meeting notes troubleshooting technical and logistical issues and organizing follow up activities
Prepare & edit drafts of correspondence agendas and other communications to a high degree of accuracy and aesthetically pleasing presentations based upon the needs of the business
Support team engagement and sense of belonging through ensuring leaders are recognizing key milestones: Birthday s and meaningful Family Events Planning Team Outings
Play a role within the broader administrative team assisting in the execution of events such as leadership offsites Townhalls etc.
Maintaining comprehensive and accurate records
Be a thought partner by anticipating challenges and driving recommendations for solutions and process improvements
5 years of executive level assistant experience
Previous experience working within a retail or merchandising organization preferred
Ability to work independently and take initiative in a fast-paced environment with minimal supervision
Ability to multi-task with a strong sense of meeting deadlines and follow-up
High degree of professionalism flexibility and diplomacy
Demonstrates up-to-date knowledge and skills in technology associated with this position and interested in continuously advancing and developing new skills needed for this role
Ability to actively listen and ask questions to build understanding as well as provide clear verbal and written communication
Able to quickly adapt to change and demonstrate flexibility
Ability to handle multiple tasks at one time including managing multiple partners and deadlines
About us: DivIHN the IT Asset Performance Services organization provides Professional Consulting Custom Projects and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization Specialization and Collaboration. DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race color religion (creed) gender gender expression age national origin (ancestry) disability marital status sexual orientation or military status.
Employment Type
Full-time
