Virtual Executive Assistant
Virtual Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Virtual Executive Assistant (Digital Marketing Savvy)
Are you highly organized tech-savvy and love helping teams stay focused and efficient Were looking for a Virtual Executive Assistant who thrives on keeping projects moving supporting leadership and making sure nothing falls through the cracks.
If youre a pro at organization with a bonus knack for digital marketing tactics and platforms youll feel right at home here. Most of your work will focus on keeping operations schedules and projects running smoothly but having that marketing know-how will give you an edge for those in a pinch moments and growth opportunities down the road.
What Youll Be Doing
Project Management & Coordination
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Keep projects on track in Asana (or similar tools) making sure tasks are assigned and followed up.
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Turn quick voice notes into actionable to-dos.
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Help the team stay focused on deliverables and deadlines.
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Work with freelancers and vendors helping manage assignments and communication.
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Keep an eye on quality so our work meets high standards.
Admin & Finance Support
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Handle invoices track expenses and make sure things are neat and accurate in QuickBooks.
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Keep an eye on overdue payments and pass-through costs.
Email Calendar & Scheduling
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Tame the inbox filter and prioritize so leadership sees only what matters most.
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Coordinate schedules and meetings to make the day run smoothly.
Travel & Event Support
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Plan travel when needed flights hotels itineraries the works.
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Help coordinate trade shows client events and team meetings.
Nice-to-Have Skills (Digital Marketing Savvy)
Wed love to find someone who has a solid understanding of digital marketing tactics and platforms. These wont be your core responsibilities but theyre a big plus for ad hoc projects or as the role grows.
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Posting blogs updating websites and helping with SEO.
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Coordinating video projects or doing light edits.
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Creating simple designs in Canva flyers decks or social graphics.
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Supporting social media posting and light content updates.
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Familiarity with tools like WordPress Constant Contact (or similar) and general digital marketing best practices.
What Were Looking For
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Someone who loves organization and thrives on keeping things moving.
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Strong project management experience (Asana Trello or similar).
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Comfortable in tools like Google Drive PowerPoint and Canva.
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Bonus points if youve dabbled in marketing and love learning new tools.
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A problem-solver who enjoys wearing many hats and pitching in where needed.
Why Youll Love This Role
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Every day is different youll touch projects across operations events and (occasionally) marketing and design.
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Youll play a key role in making the team more effective and efficient.
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Youll work closely with leadership and have room to grow into bigger responsibilities.
Employment Type
Full Time
