Executive Administrative Assistant
Executive Administrative Assistant
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Job Description
Closes: September 14 2025
Job Description
The position assists in meeting specialized goals and contributes to the achievement of the companys vision mission and strategic objectives by providing special project and executive support to positions of significant leadership within Avista. This includes acting on behalf of Executives in dealing with senior leadership board members other employees clients and contacts. Ensures accurate and timely processing of documents reports records and data as well as managing budgets and important reporting functions. Acts in an empowered manner to create and maintain a well-run professional workplace and to enhance the areas image internally and externally. Ensures open lines of communication throughout the company and good working relationships with other areas. Maintains a high level of confidentiality and demonstrates an ability to handle sensitive information in an appropriate manner.
- Provides administrative planning and executive support of a highly complex and confidential nature to executives and/or departments. Duties include managing calendars preparing time sheets expense accounts travel arrangements credit card reconciliation coding invoices etc.
- Prepares and manage annual departmental budgets.
- Assists with coordination of events/meetings. Example: employee meetings officer and board of director meetings council meetings etc.
- Maintains timely and accurate records. Proofreads multiple important documents including board reports presentations and other materials.
- Prioritizes multiple tasks with minimal supervision while maintaining flexibility in a constantly changing confidential high-energy environment. Anticipate areas needs and acts on matters within their control.
- Research and compiles information on special assignments that require a high degree of knowledge and independence; prepares reports that may have content of a sensitive or confidential nature.
- Responsible for scheduling the corporate aircraft.
- Gathers organizes and posts board materials in preparation for meetings as well as provides logistical support for board meetings.
- Supports senior level executive officers or large number of leaders.
- Operates as backup to Assistant Corporate Secretary including board communication files SEC and FERC documents prepares annual state filings prepares and files New York Stock Exchange notifications etc.
- Serves as lead administrator for respective committee or board postings on Board Portal (Diligent).
- Provides leadership and work direction to other administrative support personnel.
- Associates degree preferred
- Utility background and a high-level knowledge of company policies and procedures are preferred
- Requires demonstrated proficiency in computer skills using Microsoft Office databases and standard office equipment
- Knowledge of budget administration and accounts payable
- Detail oriented ability to multi-task and excellent organizational skills required
- Ability to work in a fast-paced environment with multiple demands tight deadlines and varied work assignments with minimal supervision
- Proven ability working with internal and external stakeholders
- Effective and flexible verbal and written communication skills required
- High level of professionalism with ability to handle sensitive and confidential information
- 5 years of related administrative experience required
Hiring Range: $31.44 to $40.56 per hour
- 8 years of related administrative experience required
Hiring Range: $35.87 to $46.45 per hour
Other combinations of education and experience may be considered.
This position requires an in-person presence to support team and on-site responsibilities.
To Apply
We encourage you to apply as many of our positions have multiple levels to account for an incoming employees various knowledge skills and experience.
Complete an online application and attach your resume and cover letter to your profile. All documents must be attached to your application at the time of submitting your application for review. No documents can be attached after you click Submit.
At Avista our employees are the foundation of our success. Their dedication drives the value we deliver to our customers and communities. Thats why we prioritize the physical mental and financial well-being of our team members and their families.
We offer a comprehensive Total Rewards program designed to support every stage of life and career. Our offerings include:
- Affordable healthcare options including medical dental and vision coverage
- Retirement benefits with an enhanced 401(k) match
- Incentive and bonus programs rewarding performance and contributions
- Generous paid time off including holidays personal days and vacation
- Life and disability insurance for added peace of mind
- Wellness resources supporting mental and physical health
- Education and development support including tuition assistance
- Community giving programs encouraging employee engagement and impact
- Many other elective benefits from Legal insurance Pet insurance and more
To learn more please visit our benefits website at are committed to maintaining a competitive and equitable total rewards package that attracts and retains a diverse skilled and engaged workforce.
In compliance with state laws we provide the full salary range for each position along with the typical hiring range based on qualifications experience and internal equity. The full salary range for this position is $31.44 to $57.03 per hour. Questions regarding compliance with this requirement can be directed to .
Pre-employment screening requirements
Employment is contingent upon the successful completion of a drug test background check and motor vehicle records review.
Avistas Commitment to Equal Opportunity
Avista is a safe inclusive workplace for people of all backgrounds and we are committed to Equal Opportunity Employment. All qualified applicants will be considered regardless of race color religion national origin sex gender identity sexual orientation marital status age sensory mental or physical disability (unless based upon a bona fide occupational qualification) Veteran status or any other classification protected by nondiscrimination laws.
Please view Equal Employment Opportunity Posters provided by OFCCP here. Prior to the next step in the recruiting process we welcome you to inform us confidentially if you require any special accommodations to participate fully in our recruitment process. Avista will make reasonable accommodation to assist a qualified person with a disability in the job application interview process and to perform the essential functions of the job whenever possible where undue hardship would not be created for Avista. Please contact us at if you would like assistance.
Employment Type
Full-Time
