Billing Coordinator

COMPANY OVERVIEW

Contra Costa Electric(CCE) is a wholly-owned subsidiary of EMCOR Group Inc. EMCOR is the worlds leading provider of mechanical and electrical construction and facilities services including planning consulting and operations and maintenance. Since 1946 the name Contra Costa Electric Inc. has stood for value quality and service. Our success is a result of our commitment to these principles. Headquartered in Martinez CA with branch offices in Bakersfield and Fresno CA we combine the global reach and strong financial resources of EMCOR vast local project experience and collaborative labor relations with the skill and knowledge of our professional personnel to fill the wide range of electrical construction needs of California.

SUMMARY

The Billing Coordinator with Contra Costa Electric requires experience billing experience within the construction industry. The Billing Coordinator is responsible for tasks in the companys project management systems which includes invoicing/collections cost control and other related activities for their assigned projects. This position requires outstanding communication and customer service skills as part of our business dealing with internal and external customers.

They will manage these assignments in a manner that exceeds our customers expectations and ensures that our work meets all company performance goals and safety policy requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Invoice Compilation:

• Prepare Billing packages with all required backup for customer submission including labor reports material and subcontractor invoices.
• Review interpret and implement client billing guidelines.
• Learn and utilize proprietary software to complete invoicing processes providing feedback to in-house developers for program enhancements.
• Provide weekly verification of electronic time reports for T&M and GMP Billing projects to payroll.
• Generate draft invoices to review invoice details with project managers before submission to client.
• Verify the accuracy of invoices and investigate questionable data before submitting final invoices to the client.
• Upload required invoice documentation in client portals to ensure timely payment.
• Obtain monthly lien releases as required for all downstream subcontractors and vendors on assigned projects.
• Respond to invoice audit requests from both customer and internal audits.

Cost Control Reporting:

• Learn and utilize proprietary software to provide project cost analysis as required by the project manager.
• Provide up to date AR Aging reporting on assigned projects.
• Follow up with clients to pursue collections of payment proactively to avoid delay in receipts.
• Understand and support the electronic work order process.
• Compile pricing for extra work activities utilizing data submitted by field through electronic timekeeping system.
• Attend monthly training meetings regarding accounting software development and provide meaningful feedback and support of improvements.

Productivity Reporting:

• Provide weekly reports for productivity analysis of all current commercial projects.
• Follow up on missing production reports and assist in compilation of accurate data for reporting.
• Maintain year over year metrics for project manager performance on productivity reporting for their respective projects.
• Assist Division Manager in developing project performance metrics as required.

Labor Rate Development:

• Manage development of project specific rates to ensure proper labor billing.
• Clearly communicate updated project labor rates to customer through progression of the projects.
• Understand project insurance programs and apply required insurance deductions for rate development.
• Implement project specific requirements for billing rates including allowable markups inclusions and exclusions.

The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the positions role within the business unit.

QUALIFICATIONS

To perform this job successfully the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION AND EXPERIENCE

• Minimum 2-4 years related experience.
• Bachelors Degree in Accounting or Finance preferred
• Knowledge of accounting principles required.
• Intermediate mathematical skills required.

KNOWLEDGE & SKILLS

• Must demonstrate proficiency in Microsoft Office applications (i.e. Outlook Word and Excel).

• Advanced experience in Excel is preferred.
• Experience in project management and accounting systems is preferred.

REQUIRED COMPETENCIES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Comply with EMCORs Values Business Code of Conduct and Business Ethics
• Ability to interface with cross-functional teams and all levels of personnel/management.
• Strong problem solving and analytical skills.
• Solid organization and time management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and manage multiple responsibilities.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English cooperate and collaborate with multiple levels of customers employees unions government agencies vendors and suppliers and other contractor organizations.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands of this position are those associated with working in a typical office environment.

While performing the duties of this job the employee is regularly required to sit see talk and hear. This role requires communicating verbally and in writing one on one in small groups as well as presenting to larger groups of employees. This role requires the ability to work at a computer (reading and keying) for extended periods of time. The employee must move within the office to retrieve files and meet with employees in their offices or conference room. The employee is regularly required to walk reach with hands and arms climb or balance and stoop kneel or crouch. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision distance vision peripheral vision depth perception and the ability to adjust focus.

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CONTRA COSTA ELECTRIC INC. is and EMCOR company and offers a full benefit package including:

• Medical dental vision and prescription
• 401k with company match
• Paid vacation holiday and sick time.
• Educational assistance
• Salary based on experience and qualifications.
• Salary Range from $25.14 to 28.80

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Required Experience:

IC