Executive Assistant
Executive Assistant
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Job Description
FRAMINGHAM PUBLIC SCHOOLS
DEPARTMENT OF SPECIAL EDUCATION
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TITLE:
Executive Assistant of the Department of Special Education
2025-2026 School Year
POSITION SUMMARY:
The role of this position involves performing various tasks to provide essential needs andefficiencies for students and staff to have successful instructional programs. The goal is tocreate a secure learning environment that meets the high standards set by FraminghamPublic Schools. These standards include providing equal opportunities for all students toreceive high-quality education achieving academic excellence and narrowing theachievement gap within different student subgroups.
OUR MISSION:
Framingham Public Schools is committed to excellence for all students. A core valueembedded in the districts philosophy and goals is that all children will learn. Offering anequitable access to education to all of our students hinges largely on providing the highestquality teachers in every school and classroom.
Diversity among teachers and staff undoubtedly advances the academic achievement ofstudents. Compliance obligations establish the baseline; as a district Framingham PublicSchools are committed to achieving developing and maintaining a workforce reflective ofthe rich racial linguistic and cultural diversity of our students. Framingham Public Schoolsaims to teach our children and ourselves to be culturally proficient and inclusive in order to live learn and work together in a vibrant and diverse world.
Indeed Framingham Public Schools is committed to inspiring our school community to beaccepting and willing to learn from individuals with differing backgrounds. Our goal is toreflect the diverse community we serve and create a great place to work for everyone byembracing the individual skills perspectives and experiences our people bring to theworkplace and harnessing these for high performance and improved service delivery. Wewant our employees to feel included valued and respected and have access to equalopportunity which supports full participation at work. Framingham Public Schools seeks toretain the diverse talent in our workforce and support our people to maintain a long andproductive working career.
Framingham Public Schools is dedicated to the goal of building a culturally diverse andpluralistic faculty committed to teaching and working in a multicultural environment andstrongly encourages applications from minorities.
CERTIFICATES LICENSES REGISTRATIONS:
High school diploma or General Education Diploma (GED) and at least one year relatedexperience and/or training or equivalent combination of education and experience.Associates degree (A.A.) or equivalent preferred.
TRAINING AND EXPERIENCE:
Prior successful experience working in a school office setting preferred.Previous experience and knowledge around Special Education laws and regulationspreferred.
SKILLS AND ABILITY:
To perform this job successfully an individual must be able to perform each essential dutysatisfactorily. The requirements listed below are representative of the knowledge skilland/or ability required. Reasonable accommodations may be made to enable individualswith disabilities to perform the essential functions.
The employee has the ability to accurately enter and retrieve computerized data; to workwell with others from diverse backgrounds; to focus on solving conflicts; to maintainconfidentiality; to engage in positive communication with others; to contribute to building apositive team spirit; to multi-task and successfully work with staff students and public; tocommunicate luently verbally and in writing in English; to effectively present informationand respond effectively to questions in one-on-one small group situations with students andother school staff; to verbally respond to common inquiries from students and/or staff; toread and interpret documents such as safety rules operating and maintenance instructions
procedure manuals and governmental regulations; to compile information into routinereports; to draft correspondence; to engage in basic mathematical skills.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The essential functions or duties listed below are intended only as an illustration of the varioustypes of work that may be performed. The omission of specific statements of duties doesnot exclude them from the position if work is similar related or a logical assignment to theposition. This job description does not constitute an employment agreement between theemployer and employee and is subject to change by the employer as the needs of theemployer and the requirements of the job change.
FISCAL RESPONSIBILITIES
Financial/Budget and Contracts
- Assist the Director with budget projections.
- Responsible for operating expenses associated with all contracted services tutoring translation interpreter services independent evaluations and professional development.
- Manage contracts and prepare documents and projections for City Contracts.
- Generate purchase orders and create Service Requests.
- Reconcile invoices and update tracking systems for the Business Office.
- Maintain internal spreadsheets.
- Act as liaison for all service providers and administrators.
Grant Management and Reporting
- Manage grant expenditures for multiple annual and multi-year grants including managing contracts generating purchase orders reconciling invoices tracking expenditures and generating reports for DESE expenditures related to proportionate share reporting.
- Assist the Director with the preparation of grant applications amendments and budgets.
- Work closely with the Assistant Director on Proportionate Share obligations for private schools within the City and for home-schooled students.
- Adhere to procurement requirements and provide financial updates to the Grant Manager.
Payroll and Financial Coordination
- Process payroll for Special Education Central Office staff staff who work districtwide and staff working additional hours.
- Reconcile stipend translation interpreter and tutoring billheads.
- Provide financials to the Medicaid coordinator for billable contracted service providers.
Translation / Interpreter Management
- Establish and maintain processes and procedures for daily
PHYSICAL WORKING CONDITIONS:
The work environment characteristics described here are representative of those anemployee encounters while performing the essential functions of this job. Reasonableaccommodations may be made to enable individuals with disabilities to perform the
essential functions.
Employees work in an office with moderate noise levels (such as computers and printers)and controlled temperature conditions. The position requires frequent sitting standingwalking and reaching with hands and arms occasionally. Ability to talk and to hearcontinuously. Ability to lift up to 20 pounds periodically. Finger dexterity is requiredcontinuously for the normal work shift such as for typing filing dialing the phone etc.Some travel between schools may be necessary so the ability to operate a motor vehicleand maintain a valid Drivers license is required; the employee shall be compensated per thecontract with a travel allowance as the applicable rate per the Framingham TeachersAssociation Secretaries (Unit S) Contract.
REPORTS TO:
Director of Special Education. The performance of this job will be evaluated as per theFramingham Teachers Association Secretaries (Unit S) Contract.
SUPERVISORY RESPONSIBILITIES:
None.
FAIR LABOR STANDARDS ACT (FLSA) CLASSIFICATION:
This position is classified as Non-Exempt (Hourly).
TERMS OF EMPLOYMENT:
Covered under Framingham Teachers Association Secretaries (Unit S) Contract. Please notethat the District reserves the right to transfer all personnel among buildings on an as-needed basisneeded basis to serve the best interests of all students as long as such transfer is incompliance with the Framingham Teachers Association Secretaries (Unit S) Contract.
Framingham Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex national origin age disability or addition to federal law requirements Framingham Public Schools complies with applicable state and local laws governing nondiscrimination in employment in every location in which the District has facilities. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training. Framingham Public Schools expressly prohibits any form of workplace harassment based on race color religion gender or sexual orientation.
Employment Type
Full-Time
