Information Management Coordinator
Information Management Coordinator
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Job Description
DEPARTMENT OF ECONOMIC SECURITY
Your Partner For A Stronger Arizona.
DES works with families community organizations advocates and state and federal partners to realize our collective vision: A thriving Arizona.
DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals families and communities for a better quality of life.
INFORMATION MANAGEMENT COORDINATOR
Office of the Director (OOD)
1789 West Jefferson Street Phoenix Arizona 85007
Salary: $67000
Grade: 21
Closing Date: August 27 2025
Would you like to be part of an amazing team that helps Arizonans thrive At the Department of Economic Security (DES) we strengthen individuals families and communities for a better quality of life. DES is looking for individuals who are committed to service community and teamwork. To learn more about DES please ; or click on the link here to view Our DES video. Come Join the DES Team!
DES is seeking an experienced and highly motivated individual to join our team as a Information Management Coordinator. This position leads complex projects of considerable difficulty in fulfillment of the Departments public records requests involving cross-divisional high-profile media and large-scale requests for internal email communications and other public doing so this position serves as primary contact regarding public records requests for the Directors Office Division staff Attorney Generals Office other state agencies outside public interest entities law firms law enforcement entities and the general public. This position coordinates litigation holds with the Departments General Counsel and Attorney Generals Office and assists with litigation-related projects manages a portfolio of privacy-related projects and functions as subject matter expert for the Administrations IT projects and systems.
This position may offer the ability to work remotely within Arizona based upon the departments business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords the flexibility autonomy and trust. Across our many agencies boards commissions many State employees participate in the States Remote Work Program and are able to work remotely in their homes in offices and in hoteling spaces. All work including remote work should be performed within Arizona unless an exception is properly authorized in advance.
Essential Duties and Responsibilities include but are not limited to:
- Leads complex projects of considerable difficulty in fulfillment of Departments public records requests involving cross-divisional high-profile media and large-scale requests for internal email communications and other public documents.
- Identifies data and resources required to manage projects related to fulfillment of public records requests. Provides project leadership and advice to internal and external stakeholders and performs other strategic and analytical tasks in coordination with the Privacy Records Analyst.
- Leads coordination efforts in processing litigation holds serving as central organizational contact for the Attorney Generals Office the Departments General Counsel and Department staff. Assists with fulfillment of litigation-related projects including gathering Department records as part of the discovery process.
- Leads and manages a portfolio of privacy-related projects as directed by the Chief Privacy Officer. Tracks and reports on progress status and risks. Conducts research and consults with Supervisor Division staff and other state agencies to resolve issues ensuring complete and timely responses. Provides written status reports.
- Provides technical guidance for Administrations IT projects and systems.
Knowledge of:
- Project management frameworks and methodologies best practices and documentation
- Applicable laws regulations policies and procedures related to public records and litigation holds
- Proficiency with commonly used technology tools and project management software
- Department organizational structure and general policy and procedures
Skills In:
- Business communications through oral and written media presentations and other forms and channels of communication
- Active listening to understand message of project stakeholders
- Organizational and planning with superior attention to detail
- Problem-solving and critical thinking
- Understanding interpreting and communicating procedures policies information and instructions
- Filling knowledge gaps through active research or engaging resource persons
- Collaboration and relationship building
- Assessing issues from different vantage points and formulating best solution
- Resource planning and management
- Time management
- Reviewing and monitoring overall project progress
Ability to:
- Apply project management methodologies and frameworks
- Coordinate with team members and stakeholders to set expectations deliverables and objectives
- Formulate and implement a strategy on how project objectives can be met efficiently
- Accurately map out resources and tasks make timeline estimates and set specific schedules
- Apply independent judgment discretion and initiative to address problems and develop solutions
- Make prompt informed and fact-based decisions for the good of the project
- Adapt to different situations and make proactive adjustments
- Learn new technology
- Develop and maintain effective working relationships
- Meet Department expectations regarding customer service
This ideal candidate for this position will have:
- Bachelors Degree in appropriate field of study or equivalent work experience
- Three years of experience involving project management high level analysis of programs or processes and/or experience with legal documents
- Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify) applicable to all newly hired State employees.
- Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agencys ability to reasonably accommodate any restrictions.
- Travel may be required for State business. Employees who drive on state business must complete any required driver training (see Arizona Administrative Code R.12.) AND have an acceptable driving record for the last 39 months including no DUI suspension or revocations and less than 8 points on your license. If an Out of State Driver License was held within the last 39 months a copy of your MVR (Motor Vehicle Record) is required prior to driving for State Business. Employees may be required to use their own transportation as well as maintaining valid motor vehicle insurance and current Arizona vehicle registration; however mileage will be reimbursed.
The Arizona Department of Economic Security offers a comprehensive benefits package to include:
- Affordable medical dental life and short-term disability insurance plans
- Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
- 10 paid holidays per year
- Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Sick time accrued at 3.70 hours bi-weekly
- Deferred compensation plan
- Wellness plans
- Tuition Reimbursement
- Stipend Opportunities
- Infant at Work Program
- Rideshare and Public Transit Subsidy
- Career Advancement & Employee Development Opportunities
- Flexible schedules to create a work/life balance
By providing the option of a full-time or part-time remote work schedule employees enjoy improved work/life balance report higher job satisfaction and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page
State employees are required to participate in the Arizona State Retirement System (ASRS) the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.
On or shortly after your first day of work you will be provided with additional information about the available insurance plans enrollment instructions submission deadlines and effective dates.
Apply through . For questions about this career opportunity please contact Yolanda Knori at or
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting Yolanda Knori at Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.
Required Experience:
IC
Employment Type
Full-Time
