Administrative Officer 1 (PCN 069295)
Administrative Officer 1 (PCN 069295)
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Job Description
Job Description
- **THE RECRUITMENT PERIOD FOR THIS VACANCY HAS BEEN EXTENDED**
This position is open to Alaska Residents only.
Please check our residency definitionto determine if you qualify.TheDepartment of Family and Community Services
Office of Childrens Services (OCS)is
recruiting for a full-time Administrative Officer 1 located in
Bethel Alaska.
What You Will Be Doing
Under the general supervision of the regional Protective Services Manager 2 this position will work independently performing professional administrative management for the Western Region of the Office of Childrens Services (OCS). The incumbent maintains responsibility for management and oversight of a complete array of administrative services for the Western Region. This position directs oversees and sets policy for all administrative budget fiscal personnel and safety matters relating to OCS in the Western Region. The incumbent serves as part of the OCS Western Region management team whose goal is to provide protective services for the children of the State of Alaska.
Our Organization Mission and CultureTheOffice of Childrens Services strives for a diverse and inclusive workforce where safety and wellbeing are paramount and employees at all levels promote a culture where everyone is valued treated equitably and treated respectfully.
The Mission of the Office of Childrens Services is: Ensuring the safety permanency and well-being of children by strengthening families engaging communities and partnering with Tribes.
Everything we do is underpinned by our Core Values.Benefits of Joining Our TeamThe Office of Childrens Services is committed to an organizational culture that values each team member. We are committed to building and sustaining a diverse equitable and inclusive work environment. We celebrate and value the diversity of our employees partners and families we serve.
Your first twelve months in the agency are probationary and considered a training period with formal virtual training and on-the-job training with your supervisor and with other colleagues.
Full-time benefits of this position include but are not limited to: Insurance Benefits; Retirement Benefits; Paid Leave; and twelve paid holidays per year. Please see the benefits tab on this posting for more information.
Working Environment You Can Expect
This position is located in our fast-paced Bethel field office a central location to easily access all of Bethel and offering beautiful views at sunrise and sunset.For information on the Bethel community (including schools hospitals housing) please review theAlaska Community Profiles.We Are Seeking a Candidate with the Following Competencies:Special NoteManaging Human Resources:Plans distributes coordinates and monitors work assignments of self and their team; evaluates work performance and provides feedback on performance; ensures staff are appropriately selected utilized and developed and that they are treated in a fair and equitable manner.
Adaptability:adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
Planning and Evaluating:Organizes work sets priorities and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.
- All positions require valid ID and successful completion of a background investigation including fingerprinting and a criminal records check.
- The successful candidate may be required to attend multiple training courses normally located in Anchorage.
To view the general description and example of duties for an Administrative Officer 1please go to the following link: QualificationsAny combination of education and/or experience that provides the applicant with competencies in
- Administration and Management: Knowledge of planning coordination and execution of business functions resource allocation and production.
- Analytical Thinking/Problem Solving: uses a logical systematic sequential approach to address problems or opportunities or manage a situation by drawing on ones knowledge and experience base and calling on other references and resources as necessary.
- Financial Management: Prepares justifies and/or administers the budget for program areas; plans administers and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
- Oral and Written Communication: Expresses information (for example ideas or facts) to individuals or groups effectively taking into account the audience and nature of the information (for example technical sensitive controversial); makes clear and convincing oral and written presentations; listens to others attends to nonverbal cues and responds appropriately.
Any combination of preparatory post-secondary education and/or experience providing administrative support to a business or organization business administration public administration finance banking accounting industrial relations marketing human resource management logistics and supply chain management or a similar business field.
Special Note:
Competencies means a combination of interrelated knowledge skills abilities and behaviors that enable a person to act effectively in a job or situation.
Typically gained by means the prevalent usual method of gaining the competencies expected for entry into the job.
Training and education in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom on-line self-study and on-the-job) from accredited and unaccredited sources and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.Additional Required Information
At time of interview applicant is requested to submit:
- A copy of academic transcripts (unofficial are acceptable but must include the institution name/URL on documents provided) if required to meet minimum qualifications.
- A list of three (3) professional* references including daytime telephone numbers and email address; at least two (2) of these must be from a current or former supervisor.
- Professional is defined as a supervisor or an individual who has direct knowledge of your work performance.
Please read the below information carefully. This applies to your application submission.
NOTE:Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
EDUCATION
To verify education being used to meet the required minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application provided at the time of interview or if not provided transcripts will be required prior to appointment.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.
WORK EXPERIENCE
When using work experience not already documented in your application please provide the employer name your job title dates of employment and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.
If you are currently or previously been appointed to a flexibly staffed position please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.
LEGAL EMPLOYMENT
The States online recruitment system Workplace Alaska requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.
The State of Alaska does not provide VISA Employer sponsorships.
RECRUITMENT SCOPE
This position is open to Alaska Residents only. Please check ourresidency definitionto determine if you qualify.
MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
APPLICATION NOTICE
If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage found here: regarding the application process can be directed to the Workplace Alaska hotline at (toll free) or (907) 465- 4095.If you choose to be contacted by emailplease ensure your email address is correct on your application and that the spam filter will permit email from the domains. For information on allowing emails from the domains visit the Lost Password Help page located at STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.Contact Information
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll free) or if you are located in the Juneau area. Requests for information may also be emailed to
For applicant password assistance please visit: specific information in reference to the position please contact the hiring manager at:
Name:Sara Alden Protective Services Manager 2
Phone:
Email:Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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