Office & Operations Manager
Office & Operations Manager
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Job Description
Responsibilities and Duties:
* Direct supervision of administrative staff
* Monitor order entry purchasing and accounts receivable departments back up roles as necessary
* Maintain accounts payable including invoice entry and payment processing
* Set up new customers check credit determine credit limits and send terms of sale
* Process customer credits and refunds
* Provide sales reports using SAGE and Excel
* Print reports and perform month-end closing in ERP system
* Interface and with sales tax provider to verify monthly sales tax returns in multiple states
* Maintain Time & Attendance system; approve PTO as needed
* Coordinate Trade Shows
* M&R purchasing of miscellaneous office items including but not limited to supplies equipment services etc.
* Organize meetings including booking travel room space and other associated reservations as needed
* Handle confidential company information
* Assists VP of Operations and other members of management for miscellaneous tasks and project work as needed
* Support warehouse and back up warehouse manager if necessary.
* Filing and other miscellaneous clerical duties
Salary Range: $90000-$95000 depending on experience
Educational Requirements:
Bachelors degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
Experience:
* Two to five years related experience preferred.
Other Skills and Abilities:
* Ability to work in a team environment
* Ability to multi-task
* Detail orientation.
* Ability to read and comprehend simple instructions short correspondence and memos.
* Ability to write simple correspondence.
* Ability to calculate figures and amounts such as discounts interest commissions proportions percentages area circumference and volume. Ability to apply concepts of basic algebra.
* Ability to apply common sense understanding to carry out instructions furnished in written oral or diagram form.
* Ability to deal with problems involving several concrete variables in standardized situations.
* Basic keyboarding and Microsoft Office skills including MS Word and MS Excel and MS PowerPoint
* Knowledge of SAGE 100 a plus
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* While performing the duties of this job the employee is regularly required to sit.
* The employee is frequently required to talk or hear.
* The employee is occasionally required to stand; walk; use hands to finger handle or feel and reach with hands and arms.
* The employee must occasionally lift and/or move up to 10 pounds.
* Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment:
* The noise level in the work environment is usually very quiet.
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The incumbent in this position may be required to perform other duties as assigned.
Required Experience:
Manager
Employment Type
Full-Time
