Office Administrator-Kisumu
Office Administrator-Kisumu
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Job Description
Job overview
We are seeking a resourceful and proactive Office Administrator to support our offices in ideal candidate should be highly organized proactive and able to juggle multiple priorities with a calm professional demeanor. The position offers an opportunity to contribute to operational efficiency while working in a fast-paced customer-focused role will involve ensuring smooth daily operations within our HR & Recruitment firm. This role is integral to maintaining efficient office processes supporting and delivering excellent service to clientele.
- Manage front office operations including reception duties handling calls emails and walk-in clients.
- Maintain office supplies equipment and vendor relationships to ensure smooth operations.
- Prepare format and manage documents contracts and reports for client and candidate engagements.
- Support the recruitment team with interview scheduling candidate onboarding documentation and database updates.
- Assist in managing calendars coordinating meetings and preparing meeting agendas/ and update client and candidate records in the Applicant Tracking System (ATS) and CRM.
- Ensure proper filing systems (both digital and physical) for confidential HR and recruitment documents.
- Track invoices petty cash and liaise with accounts for payment processing.
- Coordinate travel arrangements and logistics for staff or candidates as required.
- Support in planning and executing company events training sessions and client workshops.
Requirements
- Diploma in Business Administration Procurement Office Management or a related field.
- At least 1-2 years of administrative experience highly preferred.
- Proven experience in procurement store keeping or asset management.
- Proficiency in MS Office Suite (Word Excel Outlook) and ability to use office equipment effectively.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills.
- Demonstrated ability to manage time prioritize tasks and maintain confidentiality.
- Familiarity with occupational safety environmental management and compliance regulations is an added advantage
If you meet the above qualifications kindly email your CV to with the subject line: Office Administrator on or before 21st of August note only shortlisted candidates will be contacted
ead generation Client relationship management B2B sales Cold calling Negotiation Closing deals Presentation skills CRM proficiency
Education
Bachelor s degree in Business, Marketing, Sales, or a related field.
Employment Type
Full Time
